Bus Company Templates

Bus Company Templates

There is a huge number of templates that someone in the Bus Company role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Bus Company. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Financial Report
2. Employee Schedule
3. Vehicle Maintenance Log
4. Fuel Consumption Tracker
5. Customer Complaint Form
6. Accident Report
7. Route Planning Spreadsheet
8. Performance Evaluation Form
9. Inventory Management Spreadsheet
10. Marketing Campaign Tracker

Reports

Reports are often prepared by a Bus Company to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Revenue Report
2. Passenger Count Report
3. Fuel Consumption Report
4. Maintenance and Repair Report
5. Employee Attendance Report
6. Route Efficiency Report
7. Customer Satisfaction Report
8. Accident and Incident Report
9. Vehicle Utilization Report
10. Financial Performance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Bus Company does and how they do it.

1. Driver Safety SOP
2. Vehicle Maintenance SOP
3. Passenger Boarding SOP
4. Route Planning SOP
5. Fueling and Refueling SOP
6. Emergency Response SOP
7. Customer Service SOP
8. Ticketing and Fare Collection SOP
9. Cleaning and Sanitization SOP
10. Driver Training SOP

Presentations

Bus Company presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Financial Performance Report
2. Customer Satisfaction Survey Results
3. Operational Efficiency Analysis
4. Employee Training and Development Plan
5. Marketing and Promotions Strategy

Legal Docs

There are several key times when a Bus Company needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Vehicle Lease Agreement Template
3. Accident Report Template
4. Passenger Liability Waiver Template
5. Vendor Contract Template

Health & Safety Templates

Health & Safety templates for a Bus Company ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Inspection Checklist Template
3. Emergency Evacuation Plan Template
4. Driver Training Record Template
5. Vehicle Maintenance Log Template

Calendars

Setting up Bus Company calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Schedule Calendar
2. Driver Assignment Calendar
3. Maintenance and Inspection Calendar
4. Vehicle Availability Calendar
5. Special Events and Holidays Calendar

Invoice Templates

Several types of Bus Company invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Bus Rental Invoice
2. Fuel and Maintenance Invoice
3. Employee Payroll Invoice
4. Advertising and Marketing Invoice
5. Insurance and Licensing Invoice

Survey Templates

For a Bus Company to get insights related to the work they do, they need to send out Bus Company surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Employee Feedback Survey
3. Route Efficiency Survey
4. Safety Measures Survey
5. Bus Maintenance Survey

Meeting Agendas

Having premade Bus Company meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Operations Review Meeting
2. Safety and Compliance Meeting
3. Fleet Maintenance and Repair Meeting
4. Route Planning and Optimization Meeting
5. Employee Training and Development Meeting

Budget Templates

To manage finances well, a Bus Company would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Operating Budget Template
2. Fuel and Maintenance Budget Template
3. Employee Payroll Budget Template
4. Vehicle Acquisition and Depreciation Budget Template
5. Marketing and Advertising Budget Template

Dashboards

Dashboards are a useful way for a Bus Company to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Revenue Dashboard
2. Fleet Performance Dashboard
3. Customer Satisfaction Dashboard
4. Operational Efficiency Dashboard
5. Employee Productivity Dashboard

Proposal Templates

For bidding or requesting work, a Bus Company needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Marketing Proposal
2. New Route Expansion Proposal
3. Fleet Maintenance Proposal
4. Employee Training Proposal
5. Cost Reduction Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Bus Company templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.