Charter Pilot (Airline) Templates

Charter Pilot (Airline) Templates

There is a huge number of templates that someone in the Charter Pilot (Airline) role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Charter Pilot (Airline). Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Flight Schedule Template
2. Pilot Duty Time Log Template
3. Aircraft Maintenance Log Template
4. Flight Plan Template
5. Passenger Manifest Template
6. Fuel Consumption Log Template
7. Weather Briefing Template
8. Expense Report Template
9. Pilot Training Record Template
10. Incident Report Template

Reports

Reports are often prepared by a Charter Pilot (Airline) to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Flight Schedule Report
2. Crew Roster Report
3. Fuel Consumption Report
4. Maintenance Log Report
5. Passenger Manifest Report
6. Revenue Report
7. Weather Briefing Report
8. Aircraft Utilization Report
9. Safety Incident Report
10. Flight Time and Duty Limitations Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Charter Pilot (Airline) does and how they do it.

1. Pre-Flight Inspection SOP
2. Emergency Procedures SOP
3. Flight Planning SOP
4. Aircraft Loading SOP
5. Fueling Procedures SOP
6. Takeoff and Landing SOP
7. In-Flight Communication SOP
8. Weather Monitoring SOP
9. Navigation Procedures SOP
10. Post-Flight Inspection SOP

Presentations

Charter Pilot (Airline) presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Flight Operations Report
2. Safety Briefing for Crew Members
3. Aircraft Maintenance and Inspection Summary
4. Passenger Safety Demonstration
5. Route and Weather Briefing for Pilots

Legal Docs

There are several key times when a Charter Pilot (Airline) needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Flight Plan Template
2. Aircraft Maintenance Log Template
3. Passenger Manifest Template
4. Pilot Duty Time Log Template
5. Incident Report Template

Health & Safety Templates

Health & Safety templates for a Charter Pilot (Airline) ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Monthly Safety Inspection Checklist
2. Emergency Response Plan Template
3. Hazard Identification and Risk Assessment Form
4. Aircraft Maintenance Log Template
5. Safety Meeting Minutes Template

Calendars

Setting up Charter Pilot (Airline) calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Flight Schedule Calendar
2. Crew Duty Calendar
3. Maintenance Schedule Calendar
4. Training Calendar
5. Vacation Request Calendar

Invoice Templates

Several types of Charter Pilot (Airline) invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Charter Flight Invoice
2. Fuel and Maintenance Invoice
3. Crew Salary Invoice
4. Aircraft Lease Invoice
5. Additional Services Invoice

Survey Templates

For a Charter Pilot (Airline) to get insights related to the work they do, they need to send out Charter Pilot (Airline) surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Flight Experience Survey
3. Crew Performance Survey
4. Safety and Security Survey
5. On-time Performance Survey

Meeting Agendas

Having premade Charter Pilot (Airline) meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Crew Briefing
2. Flight Operations Review
3. Safety and Emergency Procedures Training
4. Aircraft Maintenance Update
5. Route Planning and Navigation Discussion

Budget Templates

To manage finances well, a Charter Pilot (Airline) would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Operating Expenses Template
2. Fuel and Maintenance Budget Template
3. Crew Salaries and Benefits Template
4. Aircraft Lease and Insurance Budget Template
5. Marketing and Advertising Budget Template

Dashboards

Dashboards are a useful way for a Charter Pilot (Airline) to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Flight Schedule Dashboard
2. Fuel Consumption Dashboard
3. Maintenance Status Dashboard
4. Crew Roster Dashboard
5. Financial Performance Dashboard

Proposal Templates

For bidding or requesting work, a Charter Pilot (Airline) needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Flight Schedule Proposal
2. Aircraft Maintenance Proposal
3. Fuel Cost Optimization Proposal
4. Crew Training and Development Proposal
5. Customer Service Enhancement Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Charter Pilot (Airline) templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.