Chief Ship Steward Templates

Chief Ship Steward Templates

There is a huge number of templates that someone in the Chief Ship Steward role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Chief Ship Steward. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Inventory Report
2. Staff Roster
3. Menu Planning Template
4. Purchase Order Form
5. Cleaning Schedule
6. Budget Spreadsheet
7. Event Planning Checklist
8. Guest Feedback Form
9. Staff Performance Evaluation
10. Training Manual Template

Reports

Reports are often prepared by a Chief Ship Steward to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Inventory Report
2. Food and Beverage Cost Analysis Report
3. Staff Performance Report
4. Guest Satisfaction Survey Report
5. Housekeeping Efficiency Report
6. Budget Variance Report
7. Menu Analysis Report
8. Maintenance and Repair Report
9. Sales and Revenue Report
10. Employee Schedule and Attendance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Chief Ship Steward does and how they do it.

1. Cleaning and Sanitization SOP
2. Food Handling and Storage SOP
3. Inventory Management SOP
4. Customer Service SOP
5. Safety and Emergency Procedures SOP
6. Housekeeping and Room Service SOP
7. Bar and Beverage Service SOP
8. Laundry and Linen Management SOP
9. Staff Training and Development SOP
10. Budgeting and Financial Reporting SOP

Presentations

Chief Ship Steward presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Sales Report Template
2. Staff Performance Review Template
3. Guest Satisfaction Survey Template
4. Training and Development Plan Template
5. Budget and Expense Analysis Template

Legal Docs

There are several key times when a Chief Ship Steward needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Non-Disclosure Agreement Template
3. Vendor Contract Template
4. Guest Liability Waiver Template
5. Food Safety Inspection Checklist Template

Health & Safety Templates

Health & Safety templates for a Chief Ship Steward ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Response Plan Template
5. Training Attendance Record Template

Calendars

Setting up Chief Ship Steward calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Staff Schedule Calendar
2. Menu Planning Calendar
3. Inventory Management Calendar
4. Event Planning Calendar
5. Cleaning and Maintenance Calendar

Invoice Templates

Several types of Chief Ship Steward invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Food and Beverage Invoice
2. Monthly Housekeeping Supplies Invoice
3. Monthly Linen and Laundry Services Invoice
4. Monthly Maintenance and Repair Invoice
5. Monthly Crew Payroll Invoice

Survey Templates

For a Chief Ship Steward to get insights related to the work they do, they need to send out Chief Ship Steward surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Employee Feedback Survey
3. Food and Beverage Survey
4. Housekeeping Survey
5. Onboard Entertainment Survey

Meeting Agendas

Having premade Chief Ship Steward meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Departmental Performance Review
3. Budget Planning Meeting
4. Customer Feedback Review
5. Training and Development Session

Budget Templates

To manage finances well, a Chief Ship Steward would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Food and Beverage Budget Template
3. Housekeeping Supplies Budget Template
4. Staffing and Payroll Budget Template
5. Maintenance and Repairs Budget Template

Dashboards

Dashboards are a useful way for a Chief Ship Steward to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Revenue Dashboard
2. Occupancy Dashboard
3. Customer Satisfaction Dashboard
4. Inventory Dashboard
5. Staff Performance Dashboard

Proposal Templates

For bidding or requesting work, a Chief Ship Steward needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Menu Proposal
2. Beverage and Wine List Proposal
3. Staff Training Proposal
4. Guest Experience Enhancement Proposal
5. Cost Reduction Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Chief Ship Steward templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.