Deck Hand Templates

Deck Hand Templates

There is a huge number of templates that someone in the Deck Hand role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Deck Hand. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Daily Log Template
2. Safety Inspection Checklist Template
3. Maintenance Report Template
4. Inventory Spreadsheet Template
5. Crew Schedule Template
6. Vessel Inspection Checklist Template
7. Fuel Consumption Tracker Template
8. Incident Report Template
9. Weather Log Template
10. Equipment Maintenance Schedule Template

Reports

Reports are often prepared by a Deck Hand to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Vessel Maintenance Report
2. Safety Inspection Report
3. Fuel Consumption Report
4. Cargo Loading Report
5. Weather Conditions Report
6. Navigation Log Report
7. Crew Performance Report
8. Incident and Accident Report
9. Inventory Report
10. Port Operations Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Deck Hand does and how they do it.

1. Safety Inspection SOP
2. Emergency Response SOP
3. Vessel Maintenance SOP
4. Navigation and Charting SOP
5. Mooring and Anchoring SOP
6. Cargo Handling SOP
7. Deck Cleaning and Maintenance SOP
8. Watchkeeping SOP
9. Life Saving Equipment SOP
10. Pollution Prevention SOP

Presentations

Deck Hand presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Safety Briefing Template
2. Vessel Maintenance Report Template
3. Crew Training and Certification Template
4. Monthly Operations Review Template
5. Emergency Response Plan Template

Legal Docs

There are several key times when a Deck Hand needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Contract Template
2. Non-Disclosure Agreement Template
3. Incident Report Template
4. Safety Checklist Template
5. Vessel Maintenance Log Template

Health & Safety Templates

Health & Safety templates for a Deck Hand ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Meeting Minutes Template
3. Risk Assessment Template
4. Safety Inspection Checklist Template
5. Personal Protective Equipment (PPE) Checklist Template

Calendars

Setting up Deck Hand calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Work Schedule Calendar
2. Maintenance and Repair Calendar
3. Safety Training Calendar
4. Port Arrival and Departure Calendar
5. Vessel Inspection Calendar

Invoice Templates

Several types of Deck Hand invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Deck Hand Services Invoice
2. Equipment Rental Invoice
3. Fuel and Supplies Invoice
4. Overtime and Extra Hours Invoice
5. Miscellaneous Expenses Invoice

Survey Templates

For a Deck Hand to get insights related to the work they do, they need to send out Deck Hand surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Safety and Compliance Survey
3. Crew Performance Evaluation Survey
4. Equipment and Maintenance Feedback Survey
5. Training and Development Needs Assessment Survey

Meeting Agendas

Having premade Deck Hand meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Safety Meeting
2. Crew Briefing Meeting
3. Equipment Maintenance Meeting
4. Navigation Planning Meeting
5. Emergency Response Drill Meeting

Budget Templates

To manage finances well, a Deck Hand would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Food and Groceries Budget
3. Transportation and Fuel Budget
4. Entertainment and Recreation Budget
5. Savings and Investments Tracker

Dashboards

Dashboards are a useful way for a Deck Hand to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Vessel Performance Dashboard
2. Safety and Compliance Dashboard
3. Crew Management Dashboard
4. Maintenance and Repair Dashboard
5. Inventory and Supply Chain Dashboard

Proposal Templates

For bidding or requesting work, a Deck Hand needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Maintenance Proposal
2. Safety Training Proposal
3. Equipment Upgrade Proposal
4. Crew Rotation Proposal
5. Vessel Repair Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Deck Hand templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.