Deckhand Templates

Deckhand Templates

There is a huge number of templates that someone in the Deckhand role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Deckhand. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Daily Deck Log
2. Safety Inspection Checklist
3. Maintenance Schedule
4. Crew Roster
5. Inventory List
6. Fuel Consumption Report
7. Incident Report
8. Vessel Inspection Checklist
9. Navigation Chart
10. Purchase Order Form

Reports

Reports are often prepared by a Deckhand to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Vessel Maintenance Report
2. Safety Inspection Report
3. Fuel Consumption Report
4. Inventory Report
5. Crew Performance Report
6. Weather Conditions Report
7. Port Operations Report
8. Cargo Handling Report
9. Navigation and Route Report
10. Incident and Accident Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Deckhand does and how they do it.

1. Safety Inspection SOP
2. Emergency Response SOP
3. Vessel Maintenance SOP
4. Navigation and Charting SOP
5. Mooring and Anchoring SOP
6. Cargo Handling SOP
7. Fire Prevention and Control SOP
8. Pollution Prevention SOP
9. Deck Equipment Operation SOP
10. Watchkeeping and Security SOP

Presentations

Deckhand presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Safety Briefing Template
2. Vessel Maintenance Report Template
3. Crew Training and Certification Template
4. Monthly Operations Review Template
5. Emergency Response Plan Template

Legal Docs

There are several key times when a Deckhand needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Vessel Charter Agreement Template
3. Bill of Lading Template
4. Incident Report Template
5. Crew List Template

Health & Safety Templates

Health & Safety templates for a Deckhand ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Meeting Minutes Template
3. Risk Assessment Template
4. Safety Inspection Checklist Template
5. Personal Protective Equipment (PPE) Checklist Template

Calendars

Setting up Deckhand calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Work Schedule Calendar
2. Maintenance and Repair Calendar
3. Safety Training Calendar
4. Port Arrival and Departure Calendar
5. Vessel Inspection Calendar

Invoice Templates

Several types of Deckhand invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Deckhand Services Invoice
2. Equipment Rental Invoice
3. Fuel and Supplies Invoice
4. Maintenance and Repair Invoice
5. Overtime and Additional Services Invoice

Survey Templates

For a Deckhand to get insights related to the work they do, they need to send out Deckhand surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Safety and Emergency Preparedness Survey
3. Crew Performance Evaluation Survey
4. Equipment and Maintenance Feedback Survey
5. Training and Development Needs Assessment Survey

Meeting Agendas

Having premade Deckhand meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Safety Meeting
2. Equipment Maintenance Meeting
3. Crew Briefing Meeting
4. Navigation and Route Planning Meeting
5. Emergency Response Drill Meeting

Budget Templates

To manage finances well, a Deckhand would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Tracker
2. Income and Expense Statement
3. Fuel and Maintenance Log
4. Provisioning and Supplies Budget
5. Port Fees and Dockage Log

Dashboards

Dashboards are a useful way for a Deckhand to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Vessel Performance Dashboard
2. Safety and Compliance Dashboard
3. Crew Management Dashboard
4. Maintenance and Repair Dashboard
5. Inventory and Supply Chain Dashboard

Proposal Templates

For bidding or requesting work, a Deckhand needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Maintenance Proposal
2. Safety Training Proposal
3. Equipment Upgrade Proposal
4. Crew Rotation Proposal
5. Vessel Repair Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Deckhand templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.