Detention Deputy Templates

Detention Deputy Templates

There is a huge number of templates that someone in the Detention Deputy role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Detention Deputy. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Inmate Intake Form
2. Inmate Release Form
3. Incident Report Form
4. Inmate Medical Screening Form
5. Inmate Property Inventory Form
6. Inmate Visitation Log
7. Inmate Discipline Report Form
8. Inmate Classification Form
9. Inmate Work Detail Schedule
10. Inmate Meal Plan Spreadsheet

Reports

Reports are often prepared by a Detention Deputy to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Inmate Population Report
2. Incident Report
3. Use of Force Report
4. Inmate Medical Report
5. Visitation Report
6. Inmate Disciplinary Report
7. Inmate Property Report
8. Inmate Classification Report
9. Inmate Release Report
10. Inmate Transport Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Detention Deputy does and how they do it.

1. Inmate Intake and Release SOP
2. Cell Block Management SOP
3. Use of Force SOP
4. Inmate Search and Contraband SOP
5. Inmate Transport SOP
6. Emergency Response SOP
7. Inmate Medical Care SOP
8. Inmate Discipline and Behavior SOP
9. Inmate Visitation SOP
10. Inmate Grievance and Complaint SOP

Presentations

Detention Deputy presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Incident Report
2. Training and Development Overview
3. Staff Performance Evaluation
4. Inmate Population Analysis
5. Facility Security Assessment

Legal Docs

There are several key times when a Detention Deputy needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Arrest Warrant Template
2. Incident Report Template
3. Search Warrant Template
4. Booking Report Template
5. Inmate Release Form Template

Health & Safety Templates

Health & Safety templates for a Detention Deputy ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Inspection Checklist Template
3. Training Attendance Record Template
4. Personal Protective Equipment (PPE) Assessment Template
5. Emergency Evacuation Plan Template

Calendars

Setting up Detention Deputy calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Shift Schedule Calendar
2. Training Calendar
3. Court Hearing Calendar
4. Inmate Release Calendar
5. Staff Meeting Calendar

Invoice Templates

Several types of Detention Deputy invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Detention Services Invoice
2. Overtime and Extra Duty Invoice
3. Equipment and Supplies Invoice
4. Training and Certification Invoice
5. Inmate Medical Services Invoice

Survey Templates

For a Detention Deputy to get insights related to the work they do, they need to send out Detention Deputy surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Inmate Satisfaction Survey
2. Staff Training Needs Assessment Survey
3. Facility Safety and Security Survey
4. Use of Force Incident Review Survey
5. Mental Health Services Evaluation Survey

Meeting Agendas

Having premade Detention Deputy meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Training and Development Meeting
3. Shift Briefing Meeting
4. Incident Review Meeting
5. Policy and Procedure Update Meeting

Budget Templates

To manage finances well, a Detention Deputy would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Salary and Benefits Budget Template
3. Equipment and Supplies Budget Template
4. Training and Development Budget Template
5. Overtime and Extra Duty Budget Template

Dashboards

Dashboards are a useful way for a Detention Deputy to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Inmate Population Dashboard
2. Incident Reporting Dashboard
3. Staffing and Shift Schedule Dashboard
4. Use of Force Dashboard
5. Training and Certification Dashboard

Proposal Templates

For bidding or requesting work, a Detention Deputy needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Training Proposal
2. Equipment Upgrade Proposal
3. Staffing and Scheduling Proposal
4. Inmate Rehabilitation Program Proposal
5. Facility Maintenance and Renovation Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Detention Deputy templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.