Detention Officer Templates

Detention Officer Templates

There is a huge number of templates that someone in the Detention Officer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Detention Officer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Daily Activity Log
2. Inmate Intake Form
3. Inmate Release Form
4. Incident Report
5. Inmate Medical Screening Form
6. Inmate Property Inventory
7. Inmate Disciplinary Report
8. Inmate Visit Log
9. Inmate Classification Form
10. Inmate Work Assignment Schedule

Reports

Reports are often prepared by a Detention Officer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Inmate Population Report
2. Incident Report
3. Use of Force Report
4. Inmate Movement Report
5. Visitation Report
6. Contraband Seizure Report
7. Medical Emergency Report
8. Disciplinary Action Report
9. Training Attendance Report
10. Equipment Inventory Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Detention Officer does and how they do it.

1. Inmate Intake and Release SOP
2. Cell Block Management SOP
3. Use of Force SOP
4. Inmate Search and Contraband SOP
5. Emergency Response SOP
6. Inmate Transport SOP
7. Suicide Prevention and Intervention SOP
8. Inmate Discipline and Behavior Management SOP
9. Medical and Mental Health Care SOP
10. Daily Facility Security Checks SOP

Presentations

Detention Officer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Incident Report Template
2. Training and Development Presentation Template
3. Staff Meeting Presentation Template
4. Safety and Emergency Procedures Template
5. Performance Evaluation Presentation Template

Legal Docs

There are several key times when a Detention Officer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Incident Report Template
2. Inmate Intake Form Template
3. Use of Force Report Template
4. Inmate Medical Screening Form Template
5. Visitor Log Template

Health & Safety Templates

Health & Safety templates for a Detention Officer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Personal Protective Equipment (PPE) Assessment Template
5. Emergency Response Plan Template

Calendars

Setting up Detention Officer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Shift Schedule Calendar
2. Inmate Roster Calendar
3. Training and Development Calendar
4. Court Hearing Calendar
5. Staff Meeting Calendar

Invoice Templates

Several types of Detention Officer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Detention Officer Payroll Invoice
2. Overtime and Extra Duty Invoice
3. Equipment and Uniform Purchase Invoice
4. Training and Certification Invoice
5. Reimbursement and Travel Expenses Invoice

Survey Templates

For a Detention Officer to get insights related to the work they do, they need to send out Detention Officer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Inmate Satisfaction Survey
2. Staff Training Evaluation Survey
3. Facility Security Assessment Survey
4. Use of Force Incident Review Survey
5. Mental Health Services Feedback Survey

Meeting Agendas

Having premade Detention Officer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Training and Development Meeting
3. Shift Change Briefing
4. Incident Review Meeting
5. Policy and Procedure Update Meeting

Budget Templates

To manage finances well, a Detention Officer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Salary and Benefits Budget Template
3. Equipment and Supplies Budget Template
4. Training and Development Budget Template
5. Overtime and Extra Duty Budget Template

Dashboards

Dashboards are a useful way for a Detention Officer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Inmate Population Dashboard
2. Incident Reporting Dashboard
3. Staffing and Shift Schedule Dashboard
4. Use of Force Dashboard
5. Training and Certification Dashboard

Proposal Templates

For bidding or requesting work, a Detention Officer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Training Proposal
2. Equipment Upgrade Proposal
3. Staffing and Shift Schedule Proposal
4. Inmate Rehabilitation Program Proposal
5. Facility Maintenance and Renovation Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Detention Officer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.