Digital Printer Templates

Digital Printer Templates

There is a huge number of templates that someone in the Digital Printer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Digital Printer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Job Order Form
2. Invoice Template
3. Purchase Order Form
4. Production Schedule Spreadsheet
5. Quality Control Checklist
6. Customer Feedback Form
7. Inventory Management Spreadsheet
8. Equipment Maintenance Log
9. Sales Report Template
10. Marketing Campaign Tracker

Reports

Reports are often prepared by a Digital Printer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Sales Report
2. Production Efficiency Report
3. Inventory Management Report
4. Customer Satisfaction Report
5. Cost Analysis Report
6. Quality Control Report
7. Marketing Campaign Performance Report
8. Equipment Maintenance Report
9. Employee Performance Report
10. Financial Statement Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Digital Printer does and how they do it.

1. Prepress Setup SOP
2. Printing Machine Calibration SOP
3. Ink Mixing and Color Matching SOP
4. Print Job Scheduling SOP
5. Quality Control SOP
6. Maintenance and Cleaning SOP
7. Troubleshooting and Repair SOP
8. Inventory Management SOP
9. Packaging and Shipping SOP
10. Customer Communication SOP

Presentations

Digital Printer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Sales Report Template
2. Client Presentation Template
3. Marketing Campaign Template
4. Product Catalog Template
5. Financial Analysis Template

Legal Docs

There are several key times when a Digital Printer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Non-Disclosure Agreement Template
3. Purchase Order Template
4. Invoice Template
5. Service Agreement Template

Health & Safety Templates

Health & Safety templates for a Digital Printer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Monthly Safety Inspection Checklist
2. Hazard Communication Program Template
3. Emergency Action Plan Template
4. Personal Protective Equipment (PPE) Assessment Template
5. Incident Report Form Template

Calendars

Setting up Digital Printer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Production Calendar
2. Client Project Calendar
3. Equipment Maintenance Calendar
4. Employee Shift Schedule Calendar
5. Marketing Campaign Calendar

Invoice Templates

Several types of Digital Printer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Printing Services Invoice
2. Design and Layout Invoice
3. Paper and Material Invoice
4. Shipping and Handling Invoice
5. Additional Services Invoice

Survey Templates

For a Digital Printer to get insights related to the work they do, they need to send out Digital Printer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Product Quality Survey
3. Service Feedback Survey
4. Print Job Evaluation Survey
5. Printing Preferences Survey

Meeting Agendas

Having premade Digital Printer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Production Meeting
2. Sales and Marketing Strategy Meeting
3. Customer Feedback and Satisfaction Meeting
4. Equipment Maintenance and Upgrades Meeting
5. Team Training and Development Meeting

Budget Templates

To manage finances well, a Digital Printer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Revenue Forecast Template
3. Cost of Goods Sold Template
4. Marketing and Advertising Budget Template
5. Equipment Maintenance and Replacement Budget Template

Dashboards

Dashboards are a useful way for a Digital Printer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Sales Performance Dashboard
2. Production Efficiency Dashboard
3. Customer Satisfaction Dashboard
4. Inventory Management Dashboard
5. Cost Analysis Dashboard

Proposal Templates

For bidding or requesting work, a Digital Printer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Marketing Campaign Proposal
2. Customized Business Card Design Proposal
3. Large Format Printing Proposal
4. Direct Mail Advertising Proposal
5. Brochure and Catalog Printing Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Digital Printer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.