Looking for Duty Manager (Hotel) Templates to download? See the main templates that a Duty Manager (Hotel) would use in their day-to-day work.
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Duty Manager (Hotel) Templates
Contents
Duty Manager (Hotel) Templates
There is a huge number of templates that someone in the Duty Manager (Hotel) role uses in their daily work. In this article, we’ll outline the main templates they use.
Documents & Spreadsheets
These templates are some of the most commonly used templates by a Duty Manager (Hotel). Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.
1. Daily Shift Report
2. Monthly Sales Report
3. Staff Roster
4. Guest Complaint Log
5. Inventory Checklist
6. Maintenance Request Form
7. Event Booking Form
8. Performance Evaluation Form
9. Budget Spreadsheet
10. Marketing Plan Template
Reports
Reports are often prepared by a Duty Manager (Hotel) to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.
1. Occupancy Report
2. Revenue Report
3. Sales Report
4. Staffing Report
5. Guest Satisfaction Report
6. Maintenance Report
7. Food and Beverage Report
8. Housekeeping Report
9. Marketing Report
10. Budget Report
SOPs
At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Duty Manager (Hotel) does and how they do it.
1. Daily Front Desk Operations SOP
2. Housekeeping Checklist SOP
3. Food and Beverage Service SOP
4. Emergency Response SOP
5. Guest Complaint Handling SOP
6. Staff Training and Development SOP
7. Health and Safety SOP
8. Revenue Management SOP
9. Event Management SOP
10. Quality Assurance SOP
Presentations
Duty Manager (Hotel) presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.
1. Monthly Sales Report
2. Staff Training Presentation
3. Guest Feedback Analysis
4. Operational Performance Review
5. Marketing Strategy Update
Legal Docs
There are several key times when a Duty Manager (Hotel) needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.
1. Employment Agreement Template
2. Incident Report Template
3. Guest Complaint Form Template
4. Health and Safety Checklist Template
5. Purchase Order Template
Health & Safety Templates
Health & Safety templates for a Duty Manager (Hotel) ensure that the correct forms are completed to protect from harm and record any incidents at work.
1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Evacuation Plan Template
5. Training Attendance Record Template
Calendars
Setting up Duty Manager (Hotel) calendars ensures that they can visually see what’s coming up and plan events successfully.
1. Staff Schedule Calendar
2. Event Calendar
3. Maintenance Calendar
4. Housekeeping Calendar
5. Revenue Forecasting Calendar
Invoice Templates
Several types of Duty Manager (Hotel) invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.
1. Room Rental Invoice
2. Food and Beverage Invoice
3. Event Space Rental Invoice
4. Laundry and Housekeeping Invoice
5. Miscellaneous Charges Invoice
Survey Templates
For a Duty Manager (Hotel) to get insights related to the work they do, they need to send out Duty Manager (Hotel) surveys. These templates can be set up as documents, fillable PDFs or survey software templates.
1. Guest Satisfaction Survey
2. Staff Performance Survey
3. Facilities and Amenities Survey
4. Food and Beverage Survey
5. Event and Conference Feedback Survey
Meeting Agendas
Having premade Duty Manager (Hotel) meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.
1. Monthly Staff Meeting
2. Operations Review Meeting
3. Sales and Marketing Meeting
4. Budget and Finance Meeting
5. Guest Feedback and Improvement Meeting
Budget Templates
To manage finances well, a Duty Manager (Hotel) would need to have budget templates they can used on a monthly, quarterly and yearly basis.
1. Revenue Budget Template
2. Expense Budget Template
3. Payroll Budget Template
4. Marketing Budget Template
5. Capital Expenditure Budget Template
Dashboards
Dashboards are a useful way for a Duty Manager (Hotel) to monitor business performance and they can be set up as static documents or dynamic online documents/views.
1. Occupancy Dashboard
2. Revenue Dashboard
3. Guest Satisfaction Dashboard
4. Staff Performance Dashboard
5. Sales and Marketing Dashboard
Proposal Templates
For bidding or requesting work, a Duty Manager (Hotel) needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.
1. Monthly Marketing Proposal
2. Staff Training Proposal
3. Guest Satisfaction Improvement Proposal
4. Cost Reduction Proposal
5. Facility Upgrade Proposal
Get Your Template Made
We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Duty Manager (Hotel) templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.
