Event Av Operator Templates

Event Av Operator Templates

There is a huge number of templates that someone in the Event Av Operator role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Event Av Operator. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Event Schedule Template
2. Equipment Inventory Template
3. Event Budget Template
4. Client Contact List Template
5. Event Setup Diagram Template
6. Event Feedback Form Template
7. Event Run Sheet Template
8. Event Lighting Plan Template
9. Event Sound Plan Template
10. Event Video Plan Template

Reports

Reports are often prepared by a Event Av Operator to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Event Attendance Report
2. Equipment Inventory Report
3. Revenue and Expense Report
4. Technical Issue Log
5. Client Satisfaction Survey Report
6. Event Feedback Report
7. Equipment Maintenance Report
8. Staff Performance Report
9. Event Schedule Report
10. Event Production Cost Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Event Av Operator does and how they do it.

1. Audio Setup SOP
2. Lighting Setup SOP
3. Video Setup SOP
4. Stage Setup SOP
5. Power Distribution SOP
6. Rigging SOP
7. Equipment Maintenance SOP
8. Troubleshooting SOP
9. Event Load-In/Load-Out SOP
10. Event Run-of-Show SOP

Presentations

Event Av Operator presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Opening Ceremony Template
2. Award Ceremony Template
3. Concert Template
4. Corporate Event Template
5. Product Launch Template

Legal Docs

There are several key times when a Event Av Operator needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Event Agreement Template
2. Non-Disclosure Agreement Template
3. Equipment Rental Agreement Template
4. Liability Waiver Template
5. Performance Contract Template

Health & Safety Templates

Health & Safety templates for a Event Av Operator ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Response Plan Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Event Av Operator calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Production Calendar
2. Equipment Rental Calendar
3. Staff Schedule Calendar
4. Event Timeline Calendar
5. Client Meeting Calendar

Invoice Templates

Several types of Event Av Operator invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Event Production Invoice: This invoice is used to bill clients for the overall production of an event, including audio, lighting, and video equipment and services.
2. Equipment Rental Invoice: This invoice is used to bill clients for the rental of specific equipment, such as microphones, speakers, projectors, and lighting fixtures.
3. Labor Invoice: This invoice is used to bill clients for the labor provided by the event AV operator and any additional crew members, such as setup and teardown, technical support, and on-site management.
4. Travel and Lodging Invoice: This invoice is used to bill clients for any travel and lodging expenses incurred while working on an event, such as airfare, hotel accommodations, and rental cars.
5. Miscellaneous Expenses Invoice: This invoice is used to bill clients for any additional expenses incurred during an event, such as meals, parking fees, and equipment repairs

Survey Templates

For a Event Av Operator to get insights related to the work they do, they need to send out Event Av Operator surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Event Feedback Survey
2. Technical Equipment Satisfaction Survey
3. Audience Satisfaction Survey
4. Speaker Evaluation Survey
5. Venue Experience Survey

Meeting Agendas

Having premade Event Av Operator meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Pre-Event Meeting Template
2. Technical Rehearsal Meeting Template
3. Post-Event Meeting Template
4. Client Debrief Meeting Template
5. Team Training Meeting Template

Budget Templates

To manage finances well, a Event Av Operator would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Event Budget Template
3. Equipment and Supplies Budget
4. Travel and Accommodation Budget
5. Marketing and Promotion Budget

Dashboards

Dashboards are a useful way for a Event Av Operator to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Event Attendance Dashboard
2. Equipment Inventory Dashboard
3. Financial Performance Dashboard
4. Event Schedule Dashboard
5. Technical Issue Resolution Dashboard

Proposal Templates

For bidding or requesting work, a Event Av Operator needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Event Lighting Proposal
2. Audio Equipment Proposal
3. Video Production Proposal
4. Stage Design Proposal
5. Technical Support Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Event Av Operator templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.