Freelance Administrative Assistant Templates

Looking for Freelance Administrative Assistant Templates to download? See the main templates that a Freelance Administrative Assistant would use in their day-to-day work.

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Freelance Administrative Assistant Templates

There is a huge number of templates that someone in the Freelance Administrative Assistant role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Freelance Administrative Assistant. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Expense Report
2. Client Invoice Template
3. Time Tracking Spreadsheet
4. Meeting Agenda Template
5. Weekly Task List
6. Project Status Report
7. Travel Expense Reimbursement Form
8. Contact List Template
9. Purchase Order Template
10. Employee Timesheet Template


Reports are often prepared by a Freelance Administrative Assistant to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Sales Report
2. Expense Report
3. Time Tracking Report
4. Project Status Report
5. Customer Satisfaction Report
6. Inventory Report
7. Accounts Receivable Report
8. Accounts Payable Report
9. Employee Attendance Report
10. Marketing Campaign Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Freelance Administrative Assistant does and how they do it.

1. Daily Task Checklist
2. Email Management SOP
3. Meeting Coordination SOP
4. Data Entry SOP
5. Travel Arrangements SOP
6. Calendar Management SOP
7. Document Formatting SOP
8. Expense Reporting SOP
9. Client Communication SOP
10. File Organization SOP


Freelance Administrative Assistant presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Sales Report Template
2. Project Status Update Template
3. Meeting Agenda Template
4. Financial Analysis Template
5. Performance Review Template

Legal Docs

There are several key times when a Freelance Administrative Assistant needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Non-Disclosure Agreement Template
2. Independent Contractor Agreement Template
3. Invoice Template
4. Purchase Order Template
5. Employment Agreement Template

Health & Safety Templates

Health & Safety templates for a Freelance Administrative Assistant ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Meeting Minutes Template
4. Emergency Evacuation Plan Template
5. Workplace Inspection Checklist Template


Setting up Freelance Administrative Assistant calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Task Calendar
2. Meeting Schedule Calendar
3. Project Deadline Calendar
4. Client Appointment Calendar
5. Personal Time Off Calendar

Invoice Templates

Several types of Freelance Administrative Assistant invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Administrative Services Invoice
2. Customer Support Services Invoice
3. Data Entry Services Invoice
4. Virtual Assistant Services Invoice
5. Document Management Services Invoice

Survey Templates

For a Freelance Administrative Assistant to get insights related to the work they do, they need to send out Freelance Administrative Assistant surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Employee Feedback Survey
3. Product/Service Evaluation Survey
4. Market Research Survey
5. Event Feedback Survey

Meeting Agendas

Having premade Freelance Administrative Assistant meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Team Meeting
2. Client Update Meeting
3. Project Planning Meeting
4. Performance Review Meeting
5. Training and Development Meeting

Budget Templates

To manage finances well, a Freelance Administrative Assistant would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Client Billing and Payment Tracker
3. Project Budget Tracker
4. Office Supplies and Equipment Budget
5. Travel and Transportation Expenses Tracker


Dashboards are a useful way for a Freelance Administrative Assistant to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Sales Performance Dashboard
2. Financial Overview Dashboard
3. Project Management Dashboard
4. Customer Satisfaction Dashboard
5. Task and Time Management Dashboard

Proposal Templates

For bidding or requesting work, a Freelance Administrative Assistant needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Expense Report Proposal
2. Meeting Agenda Proposal
3. Project Timeline Proposal
4. Training Program Proposal
5. Office Supply Purchase Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Freelance Administrative Assistant templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.

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