Freelance Administrative Staffing Specialist Templates

Looking for Freelance Administrative Staffing Specialist Templates to download? See the main templates that a Freelance Administrative Staffing Specialist would use in their day-to-day work.

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Freelance Administrative Staffing Specialist Templates

There is a huge number of templates that someone in the Freelance Administrative Staffing Specialist role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Freelance Administrative Staffing Specialist. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Job Posting Template
2. Resume Template
3. Interview Evaluation Template
4. Offer Letter Template
5. Onboarding Checklist Template
6. Timesheet Template
7. Invoice Template
8. Expense Report Template
9. Performance Review Template
10. Client Feedback Survey Template


Reports are often prepared by a Freelance Administrative Staffing Specialist to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Staffing Analysis Report
2. Candidate Sourcing Report
3. Client Satisfaction Survey Report
4. Time and Attendance Report
5. Performance Evaluation Report
6. Training Needs Assessment Report
7. Employee Turnover Report
8. Billing and Invoicing Report
9. Job Posting Effectiveness Report
10. Staffing Cost Analysis Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Freelance Administrative Staffing Specialist does and how they do it.


Freelance Administrative Staffing Specialist presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Staffing Report
2. Candidate Evaluation Presentation
3. Client Onboarding Presentation
4. Training and Development Overview
5. Performance Metrics Review

Legal Docs

There are several key times when a Freelance Administrative Staffing Specialist needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Non-Disclosure Agreement Template
3. Independent Contractor Agreement Template
4. Confidentiality Agreement Template
5. Service Level Agreement Template

Health & Safety Templates

Health & Safety templates for a Freelance Administrative Staffing Specialist ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Emergency Evacuation Plan Template
3. Workplace Inspection Checklist Template
4. Health and Safety Training Attendance Sheet Template
5. Personal Protective Equipment (PPE) Assessment Template


Setting up Freelance Administrative Staffing Specialist calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Task Calendar
2. Client Meeting Calendar
3. Project Deadline Calendar
4. Employee Schedule Calendar
5. Billing and Invoicing Calendar

Invoice Templates

Several types of Freelance Administrative Staffing Specialist invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Staffing Invoice
2. Client Billing Invoice
3. Expense Reimbursement Invoice
4. Time and Attendance Invoice
5. Contract Renewal Invoice

Survey Templates

For a Freelance Administrative Staffing Specialist to get insights related to the work they do, they need to send out Freelance Administrative Staffing Specialist surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Employee Satisfaction Survey
2. Client Feedback Survey
3. Candidate Experience Survey
4. Training Needs Assessment Survey
5. Performance Evaluation Survey

Meeting Agendas

Having premade Freelance Administrative Staffing Specialist meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Client Update Meeting
3. Team Training Meeting
4. Performance Review Meeting
5. Project Planning Meeting

Budget Templates

To manage finances well, a Freelance Administrative Staffing Specialist would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Client Billing and Payment Tracker
3. Project Budget Planner
4. Business Expenses Tracker
5. Savings and Investment Tracker


Dashboards are a useful way for a Freelance Administrative Staffing Specialist to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Monthly Performance Dashboard
2. Candidate Pipeline Dashboard
3. Client Satisfaction Dashboard
4. Time and Attendance Dashboard
5. Revenue and Expenses Dashboard

Proposal Templates

For bidding or requesting work, a Freelance Administrative Staffing Specialist needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Administrative Staffing Proposal
2. Customer Support Staffing Proposal
3. Temporary Administrative Staffing Proposal
4. Virtual Administrative Staffing Proposal
5. Executive Assistant Staffing Proposal

Get Your Template Made

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