Freelance Event Photographer Templates

Freelance Event Photographer Templates

There is a huge number of templates that someone in the Freelance Event Photographer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Freelance Event Photographer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Event Photography Contract
2. Event Photography Invoice
3. Event Photography Shot List
4. Event Photography Schedule
5. Event Photography Release Form
6. Event Photography Pricing Sheet
7. Event Photography Portfolio
8. Event Photography Marketing Plan
9. Event Photography Expense Tracker
10. Event Photography Client Feedback Form

Reports

Reports are often prepared by a Freelance Event Photographer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Revenue Report
2. Client Satisfaction Report
3. Event Attendance Report
4. Equipment Maintenance Report
5. Social Media Engagement Report
6. Marketing Campaign Performance Report
7. Website Traffic Report
8. Competitor Analysis Report
9. Expense Report
10. Photography Portfolio Review Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Freelance Event Photographer does and how they do it.

1. Pre-Event Planning SOP
2. Equipment Preparation SOP
3. On-Site Photography SOP
4. Post-Event Editing SOP
5. Client Communication SOP
6. Invoice and Payment SOP
7. Social Media Posting SOP
8. Website Portfolio Update SOP
9. Backup and Storage SOP
10. Marketing and Networking SOP

Presentations

Freelance Event Photographer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. “Event Highlights”
2. “Client Showcase”
3. “Behind the Scenes”
4. “Portfolio Update”
5. “Industry Trends

Legal Docs

There are several key times when a Freelance Event Photographer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Photography Services Agreement
2. Model Release Form
3. Copyright Assignment Agreement
4. Non-Disclosure Agreement
5. Invoice Template

Health & Safety Templates

Health & Safety templates for a Freelance Event Photographer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Action Plan Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Freelance Event Photographer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Event Calendar
2. Client Booking Calendar
3. Content Creation Calendar
4. Social Media Posting Calendar
5. Marketing and Promotions Calendar

Invoice Templates

Several types of Freelance Event Photographer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Event Photography Invoice
2. Photography Services Invoice
3. Post-Production Invoice
4. Travel Expenses Invoice
5. Additional Services Invoice

Survey Templates

For a Freelance Event Photographer to get insights related to the work they do, they need to send out Freelance Event Photographer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Event Satisfaction Survey
2. Client Feedback Survey
3. Photography Preferences Survey
4. Social Media Engagement Survey
5. Marketing Effectiveness Survey

Meeting Agendas

Having premade Freelance Event Photographer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Client Consultation Meeting
2. Pre-Event Planning Meeting
3. Post-Event Review Meeting
4. Marketing Strategy Meeting
5. Team Collaboration Meeting

Budget Templates

To manage finances well, a Freelance Event Photographer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Income and Expenses Template
2. Client Invoice Template
3. Equipment and Maintenance Template
4. Marketing and Advertising Template
5. Travel and Transportation Template

Dashboards

Dashboards are a useful way for a Freelance Event Photographer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Monthly Revenue Dashboard
2. Client Acquisition Dashboard
3. Event Performance Dashboard
4. Social Media Engagement Dashboard
5. Expense Tracking Dashboard

Proposal Templates

For bidding or requesting work, a Freelance Event Photographer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Event Photography Proposal
2. Wedding Photography Proposal
3. Corporate Event Photography Proposal
4. Product Photography Proposal
5. Portrait Photography Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Freelance Event Photographer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.