Freelance Photographer Templates

Freelance Photographer Templates

There is a huge number of templates that someone in the Freelance Photographer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Freelance Photographer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Invoice Template
2. Expense Tracker Template
3. Client Contact List Template
4. Photoshoot Schedule Template
5. Photography Contract Template
6. Social Media Content Calendar Template
7. Equipment Inventory Template
8. Mileage Log Template
9. Marketing Plan Template
10. Monthly Sales Report Template

Reports

Reports are often prepared by a Freelance Photographer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Sales Report
2. Customer Satisfaction Report
3. Expense Report
4. Project Progress Report
5. Marketing Campaign Report
6. Inventory Report
7. Website Traffic Report
8. Social Media Engagement Report
9. Accounts Receivable Report
10. Time Tracking Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Freelance Photographer does and how they do it.

1. Client Onboarding SOP
2. Photoshoot Preparation SOP
3. Equipment Maintenance SOP
4. Post-Processing SOP
5. Image Delivery SOP
6. Social Media Management SOP
7. Website Maintenance SOP
8. Invoice and Payment SOP
9. Client Feedback and Testimonial SOP
10. Marketing and Promotion SOP

Presentations

Freelance Photographer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Client Portfolio Review
2. Marketing and Promotional Slideshow
3. Event Coverage Showcase
4. Product Photography Showcase
5. Photography Techniques and Tips

Legal Docs

There are several key times when a Freelance Photographer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Model Release Agreement
2. Photography Services Contract
3. Copyright Assignment Agreement
4. Non-Disclosure Agreement
5. Invoice Template

Health & Safety Templates

Health & Safety templates for a Freelance Photographer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Action Plan Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Freelance Photographer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Shoot Schedule
2. Client Meeting Calendar
3. Editing and Retouching Timeline
4. Marketing and Promotion Planner
5. Invoice and Payment Tracker

Invoice Templates

Several types of Freelance Photographer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Photography Services Invoice
2. Equipment Rental Invoice
3. Travel Expenses Invoice
4. Editing and Retouching Services Invoice
5. Print and Product Sales Invoice

Survey Templates

For a Freelance Photographer to get insights related to the work they do, they need to send out Freelance Photographer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Event Feedback Survey
3. Website User Experience Survey
4. Social Media Engagement Survey
5. Photography Service Evaluation Survey

Meeting Agendas

Having premade Freelance Photographer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Client Meeting
2. Team Collaboration Meeting
3. Project Planning Meeting
4. Marketing Strategy Meeting
5. Financial Review Meeting

Budget Templates

To manage finances well, a Freelance Photographer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Income and Expenses Template
2. Client Invoices Template
3. Equipment and Supplies Template
4. Marketing and Advertising Template
5. Travel and Transportation Template

Dashboards

Dashboards are a useful way for a Freelance Photographer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Sales Performance Dashboard
2. Customer Satisfaction Dashboard
3. Project Management Dashboard
4. Financial Analysis Dashboard
5. Social Media Engagement Dashboard

Proposal Templates

For bidding or requesting work, a Freelance Photographer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Event Photography Proposal
2. Product Photography Proposal
3. Headshot Photography Proposal
4. Real Estate Photography Proposal
5. Social Media Photography Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Freelance Photographer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.