Freelance Photographer Templates

Freelance Photographer Templates

There is a huge number of templates that someone in the Freelance Photographer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Freelance Photographer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Invoice Template
2. Project Proposal Template
3. Photography Contract Template
4. Shot List Template
5. Location Scouting Template
6. Expense Report Template
7. Photography Release Form Template
8. Portfolio Template
9. Social Media Content Calendar Template
10. Business Plan Template

Reports

Reports are often prepared by a Freelance Photographer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Project Progress Report
2. Equipment Inventory Report
3. Financial Performance Report
4. Client Satisfaction Survey Report
5. Marketing Campaign Effectiveness Report
6. Website Traffic and Engagement Report
7. Social Media Analytics Report
8. Competitor Analysis Report
9. Monthly Sales Report
10. Project Cost Analysis Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Freelance Photographer does and how they do it.

1. Client Consultation SOP
2. Location Scouting SOP
3. Equipment Preparation SOP
4. Photoshoot Setup SOP
5. Lighting Techniques SOP
6. Composition Guidelines SOP
7. Post-Processing Workflow SOP
8. Image Delivery SOP
9. Invoice and Payment SOP
10. Client Feedback and Testimonial SOP

Presentations

Freelance Photographer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Project Progress Report
2. Architectural Design Showcase
3. Construction Site Documentation
4. Engineering Case Study
5. Portfolio Review

Legal Docs

There are several key times when a Freelance Photographer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Photography Services Agreement
2. Model Release Form
3. Property Release Form
4. Non-Disclosure Agreement
5. Copyright Assignment Agreement

Health & Safety Templates

Health & Safety templates for a Freelance Photographer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Personal Protective Equipment (PPE) Assessment Template
5. Emergency Response Plan Template

Calendars

Setting up Freelance Photographer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Project Schedule Calendar
2. Client Meeting Calendar
3. Photoshoot Calendar
4. Editing and Post-Production Calendar
5. Marketing and Promotion Calendar

Invoice Templates

Several types of Freelance Photographer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Photography Services Invoice
2. Architectural Photography Invoice
3. Engineering Photography Invoice
4. Project Photos Invoice
5. Event Photography Invoice

Survey Templates

For a Freelance Photographer to get insights related to the work they do, they need to send out Freelance Photographer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Client Satisfaction Survey
2. Project Feedback Survey
3. Photography Preferences Survey
4. Website User Experience Survey
5. Marketing Effectiveness Survey

Meeting Agendas

Having premade Freelance Photographer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Project Kick-off Meeting
2. Design Review Meeting
3. Progress Update Meeting
4. Client Feedback Meeting
5. Project Closure Meeting

Budget Templates

To manage finances well, a Freelance Photographer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Income and Expenses Template
2. Project Budget Template
3. Equipment and Gear Budget Template
4. Marketing and Advertising Budget Template
5. Travel and Transportation Budget Template

Dashboards

Dashboards are a useful way for a Freelance Photographer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Project Overview Dashboard
2. Client Engagement Dashboard
3. Financial Performance Dashboard
4. Marketing and Lead Generation Dashboard
5. Photo Editing and Delivery Dashboard

Proposal Templates

For bidding or requesting work, a Freelance Photographer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Architectural Photography Proposal
2. Construction Site Photography Proposal
3. Interior Design Photography Proposal
4. Structural Engineering Photography Proposal
5. Urban Planning Photography Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Freelance Photographer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.