Freelance Photographer Templates

Freelance Photographer Templates

There is a huge number of templates that someone in the Freelance Photographer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Freelance Photographer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Invoice template
2. Photography contract template
3. Photoshoot schedule template
4. Expense tracking spreadsheet
5. Client contact list template
6. Shot list template
7. Photography portfolio template
8. Social media content calendar template
9. Photography pricing guide template
10. Business plan template

Reports

Reports are often prepared by a Freelance Photographer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Sales Report
2. Client Satisfaction Report
3. Expense Report
4. Project Progress Report
5. Social Media Analytics Report
6. Website Traffic Report
7. Equipment Maintenance Report
8. Competitor Analysis Report
9. Marketing Campaign Performance Report
10. Income Statement Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Freelance Photographer does and how they do it.

1. Client Onboarding SOP
2. Photoshoot Planning SOP
3. Equipment Maintenance SOP
4. Photoshoot Execution SOP
5. Post-Processing SOP
6. Client Delivery SOP
7. Social Media Marketing SOP
8. Website Maintenance SOP
9. Financial Management SOP
10. Continuous Learning and Improvement SOP

Presentations

Freelance Photographer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Portfolio Showcase
2. Client Project Review
3. Creative Concept Pitch
4. Photography Techniques Workshop
5. Industry Trends Analysis

Legal Docs

There are several key times when a Freelance Photographer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Model Release Agreement
2. Copyright Assignment Agreement
3. Non-Disclosure Agreement
4. Service Agreement
5. Invoice Template

Health & Safety Templates

Health & Safety templates for a Freelance Photographer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Action Plan Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Freelance Photographer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Shoot Schedule
2. Client Meeting Calendar
3. Editing and Post-Production Timeline
4. Marketing and Promotion Calendar
5. Invoice and Payment Tracker

Invoice Templates

Several types of Freelance Photographer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Photography Services Invoice
2. Event Photography Invoice
3. Product Photography Invoice
4. Portrait Photography Invoice
5. Photo Editing Services Invoice

Survey Templates

For a Freelance Photographer to get insights related to the work they do, they need to send out Freelance Photographer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Client Satisfaction Survey
2. Event Photography Feedback Survey
3. Portfolio Review Survey
4. Photography Services Pricing Survey
5. Social Media Engagement Survey

Meeting Agendas

Having premade Freelance Photographer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Client Consultation Meeting
2. Project Planning Meeting
3. Photoshoot Coordination Meeting
4. Post-Production Review Meeting
5. Business Development Meeting

Budget Templates

To manage finances well, a Freelance Photographer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Income and Expenses Template
2. Client Invoices Template
3. Equipment and Gear Expenses Template
4. Travel and Transportation Expenses Template
5. Marketing and Advertising Expenses Template

Dashboards

Dashboards are a useful way for a Freelance Photographer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Sales Performance Dashboard
2. Social Media Engagement Dashboard
3. Website Traffic Dashboard
4. Client Project Status Dashboard
5. Expense Tracking Dashboard

Proposal Templates

For bidding or requesting work, a Freelance Photographer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Event Photography Proposal
2. Product Photography Proposal
3. Portrait Photography Proposal
4. Commercial Photography Proposal
5. Social Media Photography Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Freelance Photographer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.