Freelance Professional Photographer Templates

Looking for Freelance Professional Photographer Templates to download? See the main templates that a Freelance Professional Photographer would use in their day-to-day work.

Need one of these templates? Request for it to be built by one of our experts.

Freelance Professional Photographer Templates

There is a huge number of templates that someone in the Freelance Professional Photographer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Freelance Professional Photographer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Invoice template
2. Photography contract template
3. Photoshoot schedule template
4. Model release form template
5. Shot list template
6. Photography portfolio template
7. Expense tracker template
8. Photography pricing guide template
9. Social media content calendar template
10. Photography client questionnaire template


Reports are often prepared by a Freelance Professional Photographer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Sales Report
2. Client Satisfaction Report
3. Expense Report
4. Project Progress Report
5. Marketing Campaign Report
6. Social Media Analytics Report
7. Website Traffic Report
8. Equipment Maintenance Report
9. Competitive Analysis Report
10. Portfolio Review Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Freelance Professional Photographer does and how they do it.

1. Client Consultation SOP
2. Photoshoot Preparation SOP
3. Equipment Setup SOP
4. Lighting Setup SOP
5. Posing and Directing SOP
6. Post-Processing SOP
7. Image Selection SOP
8. Image Editing SOP
9. Delivery and Packaging SOP
10. Client Feedback and Follow-up SOP


Freelance Professional Photographer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Portfolio Showcase
2. Client Project Review
3. Photography Techniques Workshop
4. Marketing and Branding Strategies
5. Photography Trends and Inspiration

Legal Docs

There are several key times when a Freelance Professional Photographer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Model Release Agreement
2. Copyright Assignment Agreement
3. Photography Services Contract
4. Non-Disclosure Agreement
5. License Agreement

Health & Safety Templates

Health & Safety templates for a Freelance Professional Photographer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Action Plan Template
5. Personal Protective Equipment (PPE) Assessment Template


Setting up Freelance Professional Photographer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Shoot Schedule
2. Client Meeting Calendar
3. Editing and Post-Production Timeline
4. Marketing and Promotion Calendar
5. Invoice and Payment Tracker

Invoice Templates

Several types of Freelance Professional Photographer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Photography Services Invoice
2. Print and Product Sales Invoice
3. Event Photography Invoice
4. Commercial Photography Invoice
5. Retainer Invoice

Survey Templates

For a Freelance Professional Photographer to get insights related to the work they do, they need to send out Freelance Professional Photographer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Event Photography Feedback Survey
3. Photography Service Evaluation Survey
4. Social Media Engagement Survey
5. Photography Portfolio Review Survey

Meeting Agendas

Having premade Freelance Professional Photographer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Client Consultation Meeting
2. Photoshoot Planning Meeting
3. Post-Production Review Meeting
4. Marketing and Promotion Strategy Meeting
5. Financial and Budget Review Meeting

Budget Templates

To manage finances well, a Freelance Professional Photographer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Income and Expenses Template
2. Client Invoices Template
3. Equipment and Gear Expenses Template
4. Marketing and Advertising Expenses Template
5. Travel and Transportation Expenses Template


Dashboards are a useful way for a Freelance Professional Photographer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Monthly Revenue Dashboard
2. Client Acquisition Dashboard
3. Project Progress Dashboard
4. Social Media Engagement Dashboard
5. Expense Tracking Dashboard

Proposal Templates

For bidding or requesting work, a Freelance Professional Photographer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Wedding Photography Package Proposal
2. Corporate Event Photography Proposal
3. Product Photography Proposal
4. Portrait Photography Proposal
5. Fashion Photography Collaboration Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Freelance Professional Photographer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.

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