Gallery Technician Templates

Gallery Technician Templates

There is a huge number of templates that someone in the Gallery Technician role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Gallery Technician. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Exhibition Checklist
2. Artwork Inventory
3. Condition Report
4. Loan Agreement
5. Packing List
6. Installation Plan
7. Artwork Label Template
8. Maintenance Schedule
9. Incident Report
10. Gallery Attendance Report

Reports

Reports are often prepared by a Gallery Technician to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Sales Report
2. Inventory Report
3. Exhibition Attendance Report
4. Artwork Condition Report
5. Shipping and Logistics Report
6. Maintenance and Repairs Report
7. Gallery Expenses Report
8. Marketing and Advertising Report
9. Visitor Feedback Report
10. Artwork Loan and Borrowing Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Gallery Technician does and how they do it.

1. Artwork Handling and Transportation SOP
2. Gallery Installation and Deinstallation SOP
3. Artwork Packing and Unpacking SOP
4. Artwork Storage and Inventory Management SOP
5. Gallery Lighting and Display SOP
6. Artwork Conservation and Restoration SOP
7. Gallery Security and Access Control SOP
8. Artwork Labeling and Documentation SOP
9. Gallery Maintenance and Cleaning SOP
10. Artwork Loan and Exhibition SOP

Presentations

Gallery Technician presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Exhibition Overview
2. Artwork Installation Guidelines
3. Gallery Maintenance Report
4. Artwork Conservation Procedures
5. Visitor Engagement Strategies

Legal Docs

There are several key times when a Gallery Technician needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Loan Agreement Template
2. Artwork Consignment Agreement Template
3. Certificate of Authenticity Template
4. Artwork Release Form Template
5. Gallery Space Rental Agreement Template

Health & Safety Templates

Health & Safety templates for a Gallery Technician ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Evacuation Plan Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Gallery Technician calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Exhibition Calendar
2. Installation Calendar
3. Maintenance Calendar
4. Artwork Loan Calendar
5. Event Calendar

Invoice Templates

Several types of Gallery Technician invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Sales Invoice: This invoice is used to bill customers for the artwork sold in the gallery each month.
2. Rental Invoice: This invoice is used to bill customers who have rented artwork from the gallery for a specific period.
3. Commission Invoice: This invoice is used to bill artists for the commission earned on the sale of their artwork in the gallery.
4. Shipping Invoice: This invoice is used to bill customers for the shipping and handling charges associated with their purchased artwork.
5. Maintenance Invoice: This invoice is used to bill customers for any maintenance or restoration services provided to their artwork by the gallery

Survey Templates

For a Gallery Technician to get insights related to the work they do, they need to send out Gallery Technician surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Visitor Satisfaction Survey
2. Artwork Feedback Survey
3. Exhibition Evaluation Survey
4. Gallery Experience Survey
5. Art Education Program Survey

Meeting Agendas

Having premade Gallery Technician meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Curatorial Team Meeting
3. Exhibition Planning Meeting
4. Artwork Installation Meeting
5. Gallery Maintenance Meeting

Budget Templates

To manage finances well, a Gallery Technician would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Art Supply Budget Template
3. Exhibition Budget Template
4. Travel and Transportation Budget Template
5. Marketing and Promotion Budget Template

Dashboards

Dashboards are a useful way for a Gallery Technician to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Sales Performance Dashboard
2. Inventory Management Dashboard
3. Exhibition Attendance Dashboard
4. Artwork Conservation Dashboard
5. Gallery Revenue Dashboard

Proposal Templates

For bidding or requesting work, a Gallery Technician needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Exhibition Proposal
2. Artwork Installation Proposal
3. Art Restoration Proposal
4. Gallery Lighting Proposal
5. Art Transport Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Gallery Technician templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.