Grain Sampler Templates

Grain Sampler Templates

There is a huge number of templates that someone in the Grain Sampler role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Grain Sampler. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Grain Sampling Report
2. Grain Quality Analysis Spreadsheet
3. Grain Inventory Spreadsheet
4. Grain Shipment Log
5. Grain Sample Collection Form
6. Grain Moisture Content Analysis Spreadsheet
7. Grain Weight Conversion Chart
8. Grain Sample Identification Labels
9. Grain Sample Storage Log
10. Grain Sampling Equipment Maintenance Checklist

Reports

Reports are often prepared by a Grain Sampler to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Grain Quality Report
2. Grain Moisture Content Report
3. Grain Protein Content Report
4. Grain Test Weight Report
5. Grain Foreign Material Report
6. Grain Dockage Report
7. Grain Damage Report
8. Grain Insect Infestation Report
9. Grain Mycotoxin Report
10. Grain Storage Inventory Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Grain Sampler does and how they do it.

1. Grain Sampling Procedure
2. Grain Testing Protocol
3. Grain Storage Guidelines
4. Grain Transportation SOP
5. Grain Quality Control Procedure
6. Grain Moisture Testing Protocol
7. Grain Cleaning and Sorting SOP
8. Grain Weighing and Measuring Procedure
9. Grain Documentation and Record-Keeping SOP
10. Grain Safety and Hazardous Material Handling Guidelines

Presentations

Grain Sampler presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Grain Quality Report
2. Crop Yield Analysis
3. Market Trends and Price Forecast
4. Grain Storage and Inventory Management
5. Quality Control and Assurance

Legal Docs

There are several key times when a Grain Sampler needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Grain Sampling Agreement Template
2. Quality Control Report Template
3. Grain Inspection Certificate Template
4. Grain Storage Lease Agreement Template
5. Grain Purchase Contract Template

Health & Safety Templates

Health & Safety templates for a Grain Sampler ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Monthly Safety Inspection Checklist
2. Hazard Identification and Risk Assessment Form
3. Incident Report Form
4. Personal Protective Equipment (PPE) Checklist
5. Emergency Response Plan Template

Calendars

Setting up Grain Sampler calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Harvest Calendar
2. Crop Rotation Calendar
3. Weather Forecast Calendar
4. Soil Testing Calendar
5. Market Price Calendar

Invoice Templates

Several types of Grain Sampler invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Grain Sampling Invoice: This invoice is used to bill clients for the grain sampling services provided. It includes details such as the date of service, type of grain sampled, and the quantity sampled.

2. Grain Analysis Invoice: This invoice is used to bill clients for the analysis of the grain samples taken. It includes details such as the date of analysis, type of analysis performed, and the results obtained.

3. Grain Storage Invoice: This invoice is used to bill clients for the storage of their grain. It includes details such as the date of storage, type of grain stored, and the quantity stored.

4. Grain Transportation Invoice: This invoice is used to bill clients for the transportation of their grain. It includes details such as the date of transportation, type of grain transported, and the distance traveled.

5. Grain Consulting Invoice: This invoice is used to bill clients for consulting services related to grain sampling, analysis, storage, and transportation. It includes details such as the date of consultation,

Survey Templates

For a Grain Sampler to get insights related to the work they do, they need to send out Grain Sampler surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Crop Quality Survey
2. Soil Moisture Survey
3. Pest Infestation Survey
4. Harvest Yield Survey
5. Farmer Satisfaction Survey

Meeting Agendas

Having premade Grain Sampler meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Team Meeting
2. Quality Control Meeting
3. Safety Meeting
4. Production Planning Meeting
5. Supplier Evaluation Meeting

Budget Templates

To manage finances well, a Grain Sampler would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Grocery and Food Budget
3. Transportation and Fuel Budget
4. Farm Equipment and Maintenance Budget
5. Savings and Investment Tracker

Dashboards

Dashboards are a useful way for a Grain Sampler to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Crop Yield Dashboard
2. Quality Control Dashboard
3. Inventory Management Dashboard
4. Market Analysis Dashboard
5. Supplier Performance Dashboard

Proposal Templates

For bidding or requesting work, a Grain Sampler needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Grain Quality Analysis Proposal
2. Grain Moisture Testing Proposal
3. Grain Protein Content Evaluation Proposal
4. Grain Purity Assessment Proposal
5. Grain Storage and Handling Recommendations Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Grain Sampler templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.