Greenkeeper Templates

Greenkeeper Templates

There is a huge number of templates that someone in the Greenkeeper role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Greenkeeper. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Maintenance Schedule
2. Equipment Inventory Spreadsheet
3. Irrigation System Inspection Checklist
4. Pest Control Log
5. Planting Plan Template
6. Fertilizer Application Record
7. Safety Inspection Checklist
8. Budget and Expense Tracker
9. Daily Work Log
10. Staff Schedule Template

Reports

Reports are often prepared by a Greenkeeper to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Equipment Maintenance Report
2. Irrigation System Efficiency Report
3. Pest and Disease Control Report
4. Turfgrass Health and Condition Report
5. Fertilizer and Pesticide Usage Report
6. Water Consumption and Conservation Report
7. Weed Control and Management Report
8. Landscape Enhancement and Renovation Report
9. Budget and Expense Analysis Report
10. Staff Performance and Training Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Greenkeeper does and how they do it.

1. Daily Maintenance SOP
2. Irrigation System SOP
3. Lawn Mowing SOP
4. Fertilization and Weed Control SOP
5. Tree and Shrub Care SOP
6. Equipment Maintenance SOP
7. Pest Control SOP
8. Planting and Transplanting SOP
9. Turf Renovation SOP
10. Safety and Emergency Procedures SOP

Presentations

Greenkeeper presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Maintenance Report
2. Landscape Design Proposal
3. Pest and Disease Control Plan
4. Irrigation System Evaluation
5. Seasonal Planting Guide

Legal Docs

There are several key times when a Greenkeeper needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Non-Disclosure Agreement Template
3. Service Agreement Template
4. Liability Waiver Template
5. Purchase Order Template

Health & Safety Templates

Health & Safety templates for a Greenkeeper ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Risk Assessment Template
2. Incident Report Template
3. Toolbox Talk Template
4. Equipment Inspection Template
5. Chemical Safety Data Sheet Template

Calendars

Setting up Greenkeeper calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Maintenance Calendar
2. Irrigation Schedule Calendar
3. Planting and Seeding Calendar
4. Fertilization and Pest Control Calendar
5. Equipment Maintenance Calendar

Invoice Templates

Several types of Greenkeeper invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Maintenance Invoice
2. Equipment Rental Invoice
3. Landscape Design Invoice
4. Plant and Material Invoice
5. Irrigation System Installation Invoice

Survey Templates

For a Greenkeeper to get insights related to the work they do, they need to send out Greenkeeper surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Employee Feedback Survey
3. Equipment Maintenance Survey
4. Landscape Quality Assessment Survey
5. Environmental Impact Survey

Meeting Agendas

Having premade Greenkeeper meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Equipment Maintenance Meeting
3. Landscape Design Review Meeting
4. Safety Training Meeting
5. Client Consultation Meeting

Budget Templates

To manage finances well, a Greenkeeper would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Payroll Budget Template
3. Equipment Maintenance Budget Template
4. Inventory Budget Template
5. Marketing and Advertising Budget Template

Dashboards

Dashboards are a useful way for a Greenkeeper to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Monthly Equipment Maintenance Dashboard
2. Irrigation System Performance Dashboard
3. Turf Health and Fertilization Dashboard
4. Pest and Weed Control Dashboard
5. Budget and Expense Tracking Dashboard

Proposal Templates

For bidding or requesting work, a Greenkeeper needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Lawn Maintenance Proposal
2. Irrigation System Installation Proposal
3. Tree and Shrub Care Proposal
4. Landscape Design and Installation Proposal
5. Pest Control Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Greenkeeper templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.