Looking for Grounds Crew Supervisor Templates to download? See the main templates that a Grounds Crew Supervisor would use in their day-to-day work.
Need one of these templates? Request for it to be built by one of our experts.
Grounds Crew Supervisor Templates
Contents
Grounds Crew Supervisor Templates
There is a huge number of templates that someone in the Grounds Crew Supervisor role uses in their daily work. In this article, we’ll outline the main templates they use.
Documents & Spreadsheets
These templates are some of the most commonly used templates by a Grounds Crew Supervisor. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.
1. Monthly Work Schedule
2. Equipment Maintenance Log
3. Daily Task Checklist
4. Inventory Tracking Sheet
5. Safety Inspection Report
6. Employee Timesheet
7. Purchase Order Form
8. Budget Planning Spreadsheet
9. Incident Report Template
10. Performance Evaluation Form
Reports
Reports are often prepared by a Grounds Crew Supervisor to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.
1. Monthly Equipment Maintenance Report
2. Grounds Inspection Report
3. Work Order Completion Report
4. Inventory Usage Report
5. Labor Hours Report
6. Safety Incident Report
7. Budget Expenditure Report
8. Pest Control Report
9. Landscape Improvement Report
10. Grounds Crew Performance Report
SOPs
At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Grounds Crew Supervisor does and how they do it.
1. Daily Equipment Inspection SOP
2. Lawn Mowing and Trimming SOP
3. Tree and Shrub Pruning SOP
4. Irrigation System Maintenance SOP
5. Weed Control and Herbicide Application SOP
6. Flower Bed Planting and Maintenance SOP
7. Playground Equipment Inspection SOP
8. Trash and Litter Removal SOP
9. Snow and Ice Removal SOP
10. Safety and Personal Protective Equipment (PPE) SOP
Presentations
Grounds Crew Supervisor presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.
1. Monthly Grounds Maintenance Report
2. Equipment and Inventory Update
3. Safety Training and Procedures
4. Budget and Expense Analysis
5. Performance Evaluation and Goal Setting
Legal Docs
There are several key times when a Grounds Crew Supervisor needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.
1. Employment Agreement Template
2. Non-Disclosure Agreement Template
3. Liability Waiver Template
4. Equipment Rental Agreement Template
5. Service Contract Template
Health & Safety Templates
Health & Safety templates for a Grounds Crew Supervisor ensure that the correct forms are completed to protect from harm and record any incidents at work.
1. Monthly Safety Inspection Checklist
2. Hazard Identification and Risk Assessment Form
3. Incident Report Form
4. Safety Meeting Agenda Template
5. Personal Protective Equipment (PPE) Assessment Form
Calendars
Setting up Grounds Crew Supervisor calendars ensures that they can visually see what’s coming up and plan events successfully.
1. Work Schedule Calendar
2. Equipment Maintenance Calendar
3. Grounds Maintenance Calendar
4. Staff Training Calendar
5. Project Planning Calendar
Invoice Templates
Several types of Grounds Crew Supervisor invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.
1. Monthly Grounds Maintenance Invoice
2. Equipment Rental Invoice
3. Landscape Design and Installation Invoice
4. Tree Trimming and Removal Invoice
5. Irrigation System Maintenance Invoice
Survey Templates
For a Grounds Crew Supervisor to get insights related to the work they do, they need to send out Grounds Crew Supervisor surveys. These templates can be set up as documents, fillable PDFs or survey software templates.
1. Employee Satisfaction Survey
2. Equipment Performance Survey
3. Customer Feedback Survey
4. Safety and Compliance Survey
5. Grounds Maintenance Quality Survey
Meeting Agendas
Having premade Grounds Crew Supervisor meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.
1. Monthly Staff Meeting
2. Equipment Maintenance Meeting
3. Safety Training Meeting
4. Project Planning Meeting
5. Performance Review Meeting
Budget Templates
To manage finances well, a Grounds Crew Supervisor would need to have budget templates they can used on a monthly, quarterly and yearly basis.
1. Monthly Labor Budget Template
2. Equipment and Supplies Budget Template
3. Maintenance and Repairs Budget Template
4. Landscaping and Grounds Improvement Budget Template
5. Miscellaneous Expenses Budget Template
Dashboards
Dashboards are a useful way for a Grounds Crew Supervisor to monitor business performance and they can be set up as static documents or dynamic online documents/views.
1. Equipment Maintenance Dashboard
2. Work Order Completion Dashboard
3. Labor Utilization Dashboard
4. Inventory Management Dashboard
5. Safety Compliance Dashboard
Proposal Templates
For bidding or requesting work, a Grounds Crew Supervisor needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.
1. Monthly Equipment Maintenance Proposal
2. Landscape Enhancement Proposal
3. Irrigation System Upgrade Proposal
4. Pest Control and Weed Management Proposal
5. Seasonal Planting and Flower Bed Proposal
Get Your Template Made
We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Grounds Crew Supervisor templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.
