Grounds Curator Templates

Grounds Curator Templates

There is a huge number of templates that someone in the Grounds Curator role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Grounds Curator. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Maintenance Schedule
2. Plant Inventory Spreadsheet
3. Equipment Maintenance Log
4. Landscape Design Proposal Template
5. Weekly Work Schedule
6. Pest Control Report
7. Budget Spreadsheet
8. Planting Plan Template
9. Safety Inspection Checklist
10. Client Invoice Template

Reports

Reports are often prepared by a Grounds Curator to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Maintenance Report
2. Equipment Inventory Report
3. Pest Control Report
4. Irrigation System Report
5. Plant Health Report
6. Budget and Expense Report
7. Work Order Completion Report
8. Safety Inspection Report
9. Landscape Design Proposal Report
10. Customer Satisfaction Survey Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Grounds Curator does and how they do it.

1. Daily Maintenance SOP
2. Lawn Mowing SOP
3. Planting and Transplanting SOP
4. Irrigation System Maintenance SOP
5. Pest Control SOP
6. Fertilization and Soil Management SOP
7. Tree and Shrub Pruning SOP
8. Equipment Maintenance SOP
9. Landscape Design and Installation SOP
10. Seasonal Cleanup SOP

Presentations

Grounds Curator presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Landscape Maintenance Report
2. Seasonal Planting and Design Proposal
3. Grounds Improvement Project Update
4. Annual Budget Presentation
5. Client Consultation and Site Assessment Review

Legal Docs

There are several key times when a Grounds Curator needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Service Contract Template
3. Non-Disclosure Agreement Template
4. Liability Waiver Template
5. Purchase Order Template

Health & Safety Templates

Health & Safety templates for a Grounds Curator ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Inspection Checklist Template
3. Hazard Identification Template
4. Toolbox Talk Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Grounds Curator calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Maintenance Calendar
2. Planting and Seeding Calendar
3. Irrigation and Watering Schedule
4. Pest Control Calendar
5. Seasonal Landscape Design Calendar

Invoice Templates

Several types of Grounds Curator invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Maintenance Invoice
2. Landscape Design Invoice
3. Irrigation System Installation Invoice
4. Tree Trimming and Removal Invoice
5. Lawn Care and Fertilization Invoice

Survey Templates

For a Grounds Curator to get insights related to the work they do, they need to send out Grounds Curator surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Employee Feedback Survey
3. Landscape Quality Assessment Survey
4. Equipment and Tools Evaluation Survey
5. Environmental Impact Survey

Meeting Agendas

Having premade Grounds Curator meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Team Meeting
2. Budget Review Meeting
3. Project Planning Meeting
4. Safety Training Meeting
5. Client Feedback Meeting

Budget Templates

To manage finances well, a Grounds Curator would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Equipment Maintenance Budget Template
3. Labor Cost Budget Template
4. Plant and Material Budget Template
5. Project Budget Template

Dashboards

Dashboards are a useful way for a Grounds Curator to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Monthly Revenue Dashboard
2. Equipment Maintenance Dashboard
3. Plant Inventory Dashboard
4. Work Order Tracking Dashboard
5. Staff Performance Dashboard

Proposal Templates

For bidding or requesting work, a Grounds Curator needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Maintenance Proposal
2. Landscape Design Proposal
3. Irrigation System Installation Proposal
4. Tree and Shrub Care Proposal
5. Lawn Renovation Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Grounds Curator templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.