Groundsman Templates

Groundsman Templates

There is a huge number of templates that someone in the Groundsman role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Groundsman. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Daily Work Schedule
2. Weekly Equipment Maintenance Log
3. Monthly Grounds Inspection Checklist
4. Monthly Inventory Report
5. Monthly Budget Spreadsheet
6. Monthly Work Order Form
7. Monthly Safety Meeting Minutes
8. Monthly Landscape Maintenance Plan
9. Monthly Pest Control Log
10. Monthly Groundsman Performance Evaluation

Reports

Reports are often prepared by a Groundsman to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Equipment Maintenance Report
2. Grounds Maintenance Schedule Report
3. Inventory Usage Report
4. Pest Control Report
5. Safety Inspection Report
6. Irrigation System Performance Report
7. Landscape Improvement Report
8. Budget Expenditure Report
9. Work Order Completion Report
10. Grounds Condition Assessment Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Groundsman does and how they do it.

1. Lawn Mowing SOP
2. Hedge Trimming SOP
3. Tree Pruning SOP
4. Weed Control SOP
5. Irrigation System Maintenance SOP
6. Leaf Blowing SOP
7. Fertilization SOP
8. Equipment Maintenance SOP
9. Safety SOP
10. Landscape Design SOP

Presentations

Groundsman presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Grounds Maintenance Report
2. Landscape Improvement Proposal
3. Equipment Maintenance and Repair Summary
4. Seasonal Planting and Maintenance Plan
5. Grounds Safety Training Presentation

Legal Docs

There are several key times when a Groundsman needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Work Order Template
3. Liability Waiver Template
4. Equipment Rental Agreement Template
5. Incident Report Template

Health & Safety Templates

Health & Safety templates for a Groundsman ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Toolbox Talk Template
5. Personal Protective Equipment (PPE) Checklist Template

Calendars

Setting up Groundsman calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Maintenance Schedule
2. Equipment Maintenance Calendar
3. Lawn Care Calendar
4. Irrigation Schedule
5. Seasonal Planting Calendar

Invoice Templates

Several types of Groundsman invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Grounds Maintenance Invoice
2. Lawn Care Services Invoice
3. Tree Trimming and Removal Invoice
4. Irrigation System Maintenance Invoice
5. Landscaping Design and Installation Invoice

Survey Templates

For a Groundsman to get insights related to the work they do, they need to send out Groundsman surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Monthly Grounds Maintenance Satisfaction Survey
2. Equipment Performance and Maintenance Survey
3. Customer Feedback Survey on Grounds Appearance
4. Safety and Compliance Survey for Grounds Maintenance
5. Groundsman Training and Development Needs Assessment Survey

Meeting Agendas

Having premade Groundsman meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Maintenance Meeting Template
2. Safety Meeting Template
3. Equipment Maintenance Meeting Template
4. Groundskeeping Meeting Template
5. Budget Review Meeting Template

Budget Templates

To manage finances well, a Groundsman would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Equipment Maintenance Budget Template
3. Labor Cost Budget Template
4. Supplies and Materials Budget Template
5. Project Budget Template

Dashboards

Dashboards are a useful way for a Groundsman to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Equipment Maintenance Dashboard
2. Work Order Tracking Dashboard
3. Inventory Management Dashboard
4. Safety Compliance Dashboard
5. Cost Analysis Dashboard

Proposal Templates

For bidding or requesting work, a Groundsman needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Grounds Maintenance Proposal
2. Landscape Enhancement Proposal
3. Irrigation System Installation Proposal
4. Tree and Shrub Care Proposal
5. Seasonal Flower Bed Design and Planting Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Groundsman templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.