Group Fitness Instructor Templates

Group Fitness Instructor Templates

There is a huge number of templates that someone in the Group Fitness Instructor role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Group Fitness Instructor. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Class Schedule
2. Attendance Tracker
3. Workout Plan Template
4. Client Progress Tracker
5. Injury/Incident Report
6. Equipment Inventory
7. Marketing Plan
8. Expense Tracker
9. Instructor Evaluation Form
10. Weekly Meal Plan Template

Reports

Reports are often prepared by a Group Fitness Instructor to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Attendance Report
2. Class Schedule Report
3. Revenue Report
4. Member Feedback Report
5. Equipment Maintenance Report
6. Instructor Performance Report
7. Class Participation Report
8. Member Retention Report
9. Inventory Report
10. Marketing Campaign Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Group Fitness Instructor does and how they do it.

1. New Member Orientation SOP
2. Class Setup and Equipment SOP
3. Warm-up Routine SOP
4. Cardiovascular Exercise SOP
5. Strength Training SOP
6. Cool-down and Stretching SOP
7. Emergency Procedures SOP
8. Member Feedback and Evaluation SOP
9. Class Schedule and Attendance SOP
10. Instructor Self-Evaluation SOP

Presentations

Group Fitness Instructor presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Workout Schedule
2. Nutrition and Meal Planning Guide
3. Fitness Goal Setting and Tracking
4. Exercise Technique and Form Demonstration
5. Fitness Challenges and Competitions

Legal Docs

There are several key times when a Group Fitness Instructor needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Liability Waiver Template
2. Class Schedule Template
3. Participant Registration Form Template
4. Medical Release Form Template
5. Instructor Agreement Template

Health & Safety Templates

Health & Safety templates for a Group Fitness Instructor ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Emergency Action Plan Template
4. Equipment Inspection Checklist Template
5. Health and Safety Training Attendance Template

Calendars

Setting up Group Fitness Instructor calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Class Schedule
2. Personal Training Appointments
3. Group Fitness Events
4. Staff Meetings and Trainings
5. Marketing and Promotional Calendar

Invoice Templates

Several types of Group Fitness Instructor invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Group Fitness Class Invoice
2. Personal Training Session Invoice
3. Workshop or Special Event Invoice
4. Gym Membership Renewal Invoice
5. Equipment Rental Invoice

Survey Templates

For a Group Fitness Instructor to get insights related to the work they do, they need to send out Group Fitness Instructor surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Member Satisfaction Survey
2. Class Feedback Survey
3. Facility Cleanliness Survey
4. Instructor Evaluation Survey
5. Program Improvement Survey

Meeting Agendas

Having premade Group Fitness Instructor meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Instructor Training Workshop
3. Program Planning Meeting
4. Member Feedback Session
5. Team Building and Motivation Meeting

Budget Templates

To manage finances well, a Group Fitness Instructor would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Gym Equipment and Supplies Budget
3. Marketing and Advertising Budget
4. Continuing Education and Certification Budget
5. Travel and Conference Budget

Dashboards

Dashboards are a useful way for a Group Fitness Instructor to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Attendance Dashboard
2. Class Schedule Dashboard
3. Member Engagement Dashboard
4. Revenue and Sales Dashboard
5. Performance and Progress Dashboard

Proposal Templates

For bidding or requesting work, a Group Fitness Instructor needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Group Fitness Class Schedule Proposal
2. New Fitness Program Launch Proposal
3. Equipment Upgrade Proposal
4. Special Event Collaboration Proposal
5. Marketing and Promotions Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Group Fitness Instructor templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.