Looking for Guest House Manager Templates to download? See the main templates that a Guest House Manager would use in their day-to-day work.
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Guest House Manager Templates
Contents
Guest House Manager Templates
There is a huge number of templates that someone in the Guest House Manager role uses in their daily work. In this article, we’ll outline the main templates they use.
Documents & Spreadsheets
These templates are some of the most commonly used templates by a Guest House Manager. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.
1. Reservation Tracker
2. Guest Check-in Form
3. Guest Check-out Form
4. Housekeeping Checklist
5. Inventory Spreadsheet
6. Monthly Budget Report
7. Staff Schedule Template
8. Maintenance Request Form
9. Marketing Plan Template
10. Guest Feedback Survey
Reports
Reports are often prepared by a Guest House Manager to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.
1. Occupancy Report
2. Revenue Report
3. Expense Report
4. Housekeeping Report
5. Maintenance Report
6. Guest Satisfaction Report
7. Marketing Report
8. Staff Performance Report
9. Inventory Report
10. Financial Statement Report
SOPs
At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Guest House Manager does and how they do it.
1. Guest Check-in Procedure
2. Guest Check-out Procedure
3. Housekeeping Checklist
4. Breakfast Service SOP
5. Laundry Management SOP
6. Maintenance and Repairs SOP
7. Reservation and Booking SOP
8. Front Desk Operations SOP
9. Emergency Response Plan SOP
10. Staff Training and Development SOP
Presentations
Guest House Manager presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.
1. Monthly Revenue Report
2. Guest Satisfaction Survey Results
3. Staff Performance Evaluation
4. Marketing Campaign Analysis
5. Operational Efficiency Review
Legal Docs
There are several key times when a Guest House Manager needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.
1. Rental Agreement Template
2. Employment Contract Template
3. Non-Disclosure Agreement Template
4. Guest Registration Form Template
5. Incident Report Template
Health & Safety Templates
Health & Safety templates for a Guest House Manager ensure that the correct forms are completed to protect from harm and record any incidents at work.
1. Incident Report Template
2. Risk Assessment Template
3. Fire Safety Checklist Template
4. First Aid Kit Inspection Template
5. Health and Safety Training Attendance Template
Calendars
Setting up Guest House Manager calendars ensures that they can visually see what’s coming up and plan events successfully.
1. Monthly Occupancy Calendar
2. Staff Schedule Calendar
3. Events and Activities Calendar
4. Maintenance and Repairs Calendar
5. Marketing and Promotions Calendar
Invoice Templates
Several types of Guest House Manager invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.
1. Room Rental Invoice – This invoice is used to bill guests for their room rental charges, including any additional fees or taxes.
2. Food and Beverage Invoice – This invoice is used to bill guests for any food or beverage purchases made during their stay.
3. Housekeeping Invoice – This invoice is used to bill guests for any additional housekeeping services requested during their stay.
4. Event Space Rental Invoice – This invoice is used to bill guests for the rental of event spaces within the guest house, such as meeting rooms or banquet halls.
5. Miscellaneous Charges Invoice – This invoice is used to bill guests for any other miscellaneous charges incurred during their stay, such as laundry services or phone calls
Survey Templates
For a Guest House Manager to get insights related to the work they do, they need to send out Guest House Manager surveys. These templates can be set up as documents, fillable PDFs or survey software templates.
1. Guest Satisfaction Survey
2. Housekeeping Feedback Survey
3. Breakfast Experience Survey
4. Check-in and Check-out Process Survey
5. Amenities and Facilities Survey
Meeting Agendas
Having premade Guest House Manager meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.
1. Staff Meeting
2. Housekeeping Meeting
3. Maintenance Meeting
4. Marketing Meeting
5. Financial Meeting
Budget Templates
To manage finances well, a Guest House Manager would need to have budget templates they can used on a monthly, quarterly and yearly basis.
1. Monthly Revenue Budget Template
2. Monthly Expense Budget Template
3. Payroll Budget Template
4. Marketing and Advertising Budget Template
5. Maintenance and Repairs Budget Template
Dashboards
Dashboards are a useful way for a Guest House Manager to monitor business performance and they can be set up as static documents or dynamic online documents/views.
1. Occupancy Dashboard
2. Revenue Dashboard
3. Housekeeping Dashboard
4. Guest Satisfaction Dashboard
5. Marketing Dashboard
Proposal Templates
For bidding or requesting work, a Guest House Manager needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.
1. Monthly Marketing Proposal
2. Budget Proposal for Renovations
3. Staff Training and Development Proposal
4. Guest Experience Enhancement Proposal
5. Sustainability Initiatives Proposal
Get Your Template Made
We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Guest House Manager templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.
