Guest House Owner Templates

Guest House Owner Templates

There is a huge number of templates that someone in the Guest House Owner role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Guest House Owner. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Reservation Form
2. Guest Registration Form
3. Housekeeping Checklist
4. Inventory Spreadsheet
5. Expense Report
6. Monthly Profit and Loss Statement
7. Employee Schedule Template
8. Marketing Plan Template
9. Guest Feedback Form
10. Maintenance Request Form

Reports

Reports are often prepared by a Guest House Owner to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Occupancy Report
2. Revenue Report
3. Expense Report
4. Profit and Loss Report
5. Room Revenue Report
6. Guest Satisfaction Report
7. Marketing Performance Report
8. Staff Performance Report
9. Inventory Report
10. Maintenance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Guest House Owner does and how they do it.

1. Check-in Procedure
2. Check-out Procedure
3. Housekeeping Checklist
4. Breakfast Service Protocol
5. Maintenance Request Form
6. Reservation Confirmation Template
7. Complaint Handling Procedure
8. Emergency Evacuation Plan
9. Staff Training Manual
10. Inventory Management Template

Presentations

Guest House Owner presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Revenue Report
2. Guest Satisfaction Survey Results
3. Marketing Campaign Performance
4. Staff Training and Development
5. Property Maintenance and Upgrades

Legal Docs

There are several key times when a Guest House Owner needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Rental Agreement Template
2. Liability Waiver Template
3. Employment Contract Template
4. Privacy Policy Template
5. Guest Registration Form Template

Health & Safety Templates

Health & Safety templates for a Guest House Owner ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Fire Safety Checklist Template
3. First Aid Kit Inspection Template
4. Food Hygiene Audit Template
5. Health and Safety Training Attendance Template

Calendars

Setting up Guest House Owner calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Reservation Calendar
2. Housekeeping Calendar
3. Events Calendar
4. Maintenance Calendar
5. Marketing Calendar

Invoice Templates

Several types of Guest House Owner invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Room Rental Invoice
2. Food and Beverage Invoice
3. Housekeeping Services Invoice
4. Event Space Rental Invoice
5. Miscellaneous Charges Invoice

Survey Templates

For a Guest House Owner to get insights related to the work they do, they need to send out Guest House Owner surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Guest Satisfaction Survey
2. Housekeeping Feedback Survey
3. Breakfast Experience Survey
4. Check-in and Check-out Process Survey
5. Amenities and Facilities Survey

Meeting Agendas

Having premade Guest House Owner meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Marketing Strategy Meeting
3. Financial Review Meeting
4. Guest Feedback Meeting
5. Maintenance and Upkeep Meeting

Budget Templates

To manage finances well, a Guest House Owner would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Revenue Budget Template
2. Monthly Expense Budget Template
3. Payroll Budget Template
4. Marketing and Advertising Budget Template
5. Maintenance and Repairs Budget Template

Dashboards

Dashboards are a useful way for a Guest House Owner to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Occupancy Rate Dashboard
2. Revenue Dashboard
3. Customer Satisfaction Dashboard
4. Marketing Performance Dashboard
5. Expense Analysis Dashboard

Proposal Templates

For bidding or requesting work, a Guest House Owner needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Marketing Proposal
2. Renovation and Upgrades Proposal
3. Staff Training and Development Proposal
4. Guest Experience Enhancement Proposal
5. Sustainability and Green Initiatives Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Guest House Owner templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.