Guest House Proprietor Templates

Guest House Proprietor Templates

There is a huge number of templates that someone in the Guest House Proprietor role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Guest House Proprietor. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Reservation Form
2. Guest Registration Form
3. Housekeeping Checklist
4. Inventory Spreadsheet
5. Expense Report
6. Monthly Profit and Loss Statement
7. Employee Schedule Template
8. Menu Template
9. Marketing Plan Template
10. Guest Feedback Form

Reports

Reports are often prepared by a Guest House Proprietor to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Occupancy Report
2. Revenue Report
3. Expense Report
4. Profit and Loss Report
5. Room Revenue Report
6. Guest Satisfaction Report
7. Marketing Effectiveness Report
8. Staff Performance Report
9. Inventory Report
10. Maintenance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Guest House Proprietor does and how they do it.

1. Check-in Procedure
2. Check-out Procedure
3. Housekeeping Checklist
4. Breakfast Service Protocol
5. Reservation Management
6. Maintenance and Repairs Protocol
7. Guest Complaint Handling
8. Safety and Emergency Procedures
9. Staff Training and Development
10. Marketing and Promotions Strategy

Presentations

Guest House Proprietor presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Revenue Report
2. Guest Satisfaction Survey Results
3. Marketing Campaign Performance
4. Staff Training and Development
5. Property Maintenance and Upgrades

Legal Docs

There are several key times when a Guest House Proprietor needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Rental Agreement Template
2. Liability Waiver Template
3. Employment Contract Template
4. Privacy Policy Template
5. Guest Registration Form Template

Health & Safety Templates

Health & Safety templates for a Guest House Proprietor ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Risk Assessment Template
2. Fire Safety Checklist Template
3. First Aid Kit Checklist Template
4. Food Hygiene Checklist Template
5. Health and Safety Policy Template

Calendars

Setting up Guest House Proprietor calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Reservation Calendar
2. Housekeeping Calendar
3. Events Calendar
4. Maintenance Calendar
5. Staff Schedule Calendar

Invoice Templates

Several types of Guest House Proprietor invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Room Rental Invoice
2. Food and Beverage Invoice
3. Housekeeping Services Invoice
4. Event Space Rental Invoice
5. Miscellaneous Charges Invoice

Survey Templates

For a Guest House Proprietor to get insights related to the work they do, they need to send out Guest House Proprietor surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Room Cleanliness Survey
3. Breakfast Experience Survey
4. Staff Friendliness Survey
5. Facilities and Amenities Survey

Meeting Agendas

Having premade Guest House Proprietor meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Marketing Strategy Meeting
3. Financial Review Meeting
4. Guest Feedback Meeting
5. Maintenance and Upkeep Meeting

Budget Templates

To manage finances well, a Guest House Proprietor would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Revenue Budget Template
2. Monthly Expense Budget Template
3. Payroll Budget Template
4. Marketing and Advertising Budget Template
5. Maintenance and Repairs Budget Template

Dashboards

Dashboards are a useful way for a Guest House Proprietor to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Occupancy Rate Dashboard
2. Revenue Dashboard
3. Customer Satisfaction Dashboard
4. Marketing Performance Dashboard
5. Expense Analysis Dashboard

Proposal Templates

For bidding or requesting work, a Guest House Proprietor needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Marketing Proposal
2. Room Renovation Proposal
3. Staff Training Proposal
4. Guest Experience Enhancement Proposal
5. Sustainability Initiatives Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Guest House Proprietor templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.