Gym Instructor Templates

Looking for Gym Instructor Templates to download? See the main templates that a Gym Instructor would use in their day-to-day work.

Need one of these templates? Request for it to be built by one of our experts.

Gym Instructor Templates

There is a huge number of templates that someone in the Gym Instructor role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Gym Instructor. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Class Schedule
2. Attendance Tracker
3. Workout Plan Template
4. Client Assessment Form
5. Progress Tracker
6. Nutrition Plan Template
7. Injury Report Form
8. Equipment Maintenance Log
9. Marketing Campaign Tracker
10. Staff Meeting Agenda

Reports

Reports are often prepared by a Gym Instructor to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Attendance Report
2. Revenue Report
3. Membership Growth Report
4. Class Participation Report
5. Equipment Maintenance Report
6. Personal Training Sessions Report
7. Customer Satisfaction Survey Report
8. Inventory Report
9. Marketing Campaign Performance Report
10. Staff Performance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Gym Instructor does and how they do it.

1. New Member Orientation SOP
2. Group Fitness Class Setup SOP
3. Equipment Maintenance SOP
4. Personal Training Session SOP
5. Gym Cleaning and Sanitization SOP
6. Emergency Response SOP
7. Gym Equipment Inventory SOP
8. Member Check-In and Registration SOP
9. Fitness Assessment SOP
10. Gym Class Schedule Update SOP

Presentations

Gym Instructor presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Fitness Goals
2. Workout Routine for Beginners
3. Nutrition and Meal Planning
4. Importance of Stretching and Flexibility
5. Benefits of Cardiovascular Exercise

Legal Docs

There are several key times when a Gym Instructor needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Liability Waiver Template
2. Membership Agreement Template
3. Personal Training Contract Template
4. Release of Liability Template
5. Health Questionnaire Template

Health & Safety Templates

Health & Safety templates for a Gym Instructor ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Gym Equipment Inspection Checklist
2. Emergency Action Plan Template
3. Personal Protective Equipment (PPE) Assessment Form
4. Gym Cleaning Schedule Template
5. Injury and Incident Report Form

Calendars

Setting up Gym Instructor calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Class Schedule
2. Personal Training Appointments
3. Group Fitness Events
4. Staff Meetings and Trainings
5. Client Progress Tracking

Invoice Templates

Several types of Gym Instructor invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Membership Invoice
2. Personal Training Invoice
3. Group Fitness Class Invoice
4. Equipment Rental Invoice
5. Special Event Invoice

Survey Templates

For a Gym Instructor to get insights related to the work they do, they need to send out Gym Instructor surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Member Satisfaction Survey
2. Group Fitness Class Feedback Survey
3. Personal Training Evaluation Survey
4. Facility Cleanliness Survey
5. Equipment Maintenance Survey

Meeting Agendas

Having premade Gym Instructor meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Client Progress Review Meeting
3. Group Fitness Class Planning Meeting
4. Personal Training Session Scheduling Meeting
5. Equipment Maintenance and Inventory Meeting

Budget Templates

To manage finances well, a Gym Instructor would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expenses Template
2. Personal Budget Template
3. Gym Equipment and Supplies Budget Template
4. Marketing and Advertising Budget Template
5. Staffing and Payroll Budget Template

Dashboards

Dashboards are a useful way for a Gym Instructor to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Member Attendance Dashboard
2. Class Schedule Dashboard
3. Revenue and Sales Dashboard
4. Member Retention Dashboard
5. Performance and Progress Dashboard

Proposal Templates

For bidding or requesting work, a Gym Instructor needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Group Fitness Class Proposal
2. Personal Training Package Proposal
3. Nutrition and Meal Planning Proposal
4. Gym Membership Promotion Proposal
5. Corporate Wellness Program Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Gym Instructor templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.

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