Job Recruiter Templates

Job Recruiter Templates

There is a huge number of templates that someone in the Job Recruiter role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Job Recruiter. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Job Description Template
2. Interview Evaluation Template
3. Offer Letter Template
4. Candidate Screening Template
5. Reference Check Template
6. Onboarding Checklist Template
7. Performance Review Template
8. Exit Interview Template
9. Recruitment Metrics Dashboard Template
10. Training Needs Assessment Template

Reports

Reports are often prepared by a Job Recruiter to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Recruitment Metrics Report
2. Candidate Sourcing Report
3. Application Tracking Report
4. Hiring Manager Feedback Report
5. Diversity and Inclusion Report
6. Employee Referral Report
7. Time-to-Fill Report
8. Offer Acceptance Rate Report
9. Onboarding Effectiveness Report
10. Turnover Analysis Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Job Recruiter does and how they do it.

1. Job Posting Template
2. Resume Screening Template
3. Phone Interview Template
4. In-person Interview Template
5. Reference Check Template
6. Offer Letter Template
7. Onboarding Template
8. Performance Evaluation Template
9. Exit Interview Template
10. Recruitment Metrics Template

Presentations

Job Recruiter presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Recruitment Metrics Report
2. Candidate Sourcing Strategies
3. Onboarding Process Overview
4. Diversity and Inclusion Initiatives
5. Employee Engagement Survey Results

Legal Docs

There are several key times when a Job Recruiter needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Non-Disclosure Agreement Template
3. Offer Letter Template
4. Job Application Template
5. Background Check Consent Form Template

Health & Safety Templates

Health & Safety templates for a Job Recruiter ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Meeting Agenda Template
3. Workplace Inspection Checklist Template
4. Employee Training Record Template
5. Hazard Identification and Risk Assessment Template

Calendars

Setting up Job Recruiter calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Recruitment Calendar: This calendar helps in planning and tracking recruitment activities, such as job postings, interviews, and hiring decisions.
2. Training Calendar: This calendar outlines the training programs and workshops scheduled for the month, ensuring employees receive necessary skills and knowledge.
3. Onboarding Calendar: This calendar assists in organizing the onboarding process for new hires, including orientation sessions, paperwork, and introductions to team members.
4. Performance Review Calendar: This calendar sets dates for performance evaluations, allowing for timely feedback and goal-setting discussions with employees.
5. HR Compliance Calendar: This calendar keeps track of important HR compliance deadlines, such as benefits enrollment periods, legal reporting requirements, and policy updates

Invoice Templates

Several types of Job Recruiter invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Candidate Placement Invoice
2. Recruitment Fee Invoice
3. Advertising Expense Invoice
4. Background Check Invoice
5. Training and Development Invoice

Survey Templates

For a Job Recruiter to get insights related to the work they do, they need to send out Job Recruiter surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Employee Satisfaction Survey
2. Candidate Experience Survey
3. Hiring Manager Feedback Survey
4. Onboarding Experience Survey
5. Exit Interview Survey

Meeting Agendas

Having premade Job Recruiter meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Team Meeting
2. Candidate Review Meeting
3. Hiring Strategy Meeting
4. Performance Evaluation Meeting
5. Training and Development Meeting

Budget Templates

To manage finances well, a Job Recruiter would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Salary and Compensation Budget Template
3. Recruitment and Hiring Budget Template
4. Training and Development Budget Template
5. Employee Benefits Budget Template

Dashboards

Dashboards are a useful way for a Job Recruiter to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Recruitment Funnel Dashboard
2. Candidate Sourcing Dashboard
3. Hiring Metrics Dashboard
4. Diversity and Inclusion Dashboard
5. Employee Onboarding Dashboard

Proposal Templates

For bidding or requesting work, a Job Recruiter needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Recruitment Strategy Proposal
2. Talent Acquisition Proposal
3. Employee Retention Proposal
4. Diversity and Inclusion Proposal
5. Training and Development Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Job Recruiter templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.