Mayor, Alderman Templates

Mayor, Alderman Templates

There is a huge number of templates that someone in the Mayor, Alderman role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Mayor, Alderman. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Budget Report
2. City Council Meeting Agenda
3. City Council Meeting Minutes
4. Grant Proposal Template
5. Press Release Template
6. Community Event Planning Template
7. City Newsletter Template
8. Annual Report Template
9. City Development Plan Template
10. Public Works Project Proposal Template

Reports

Reports are often prepared by a Mayor, Alderman to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Financial Report
2. Budget Analysis Report
3. Economic Development Report
4. Infrastructure Maintenance Report
5. Public Safety Report
6. Environmental Sustainability Report
7. Community Engagement Report
8. Legislative Updates Report
9. Public Health Report
10. Tourism and Events Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Mayor, Alderman does and how they do it.

1. Budget Planning SOP
2. City Council Meeting SOP
3. Public Relations SOP
4. Community Engagement SOP
5. Infrastructure Development SOP
6. Economic Development SOP
7. Policy Implementation SOP
8. Emergency Response SOP
9. Staff Management SOP
10. Legislative Advocacy SOP

Presentations

Mayor, Alderman presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Budget Report
2. City Infrastructure Update
3. Community Engagement Initiatives
4. Economic Development Progress
5. Public Safety and Law Enforcement Review

Legal Docs

There are several key times when a Mayor, Alderman needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Budget Proposal Template
2. Meeting Agenda Template
3. Resolution Template
4. Contract Template
5. Ordinance Template

Health & Safety Templates

Health & Safety templates for a Mayor, Alderman ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Meeting Minutes Template
4. Emergency Response Plan Template
5. Workplace Inspection Checklist Template

Calendars

Setting up Mayor, Alderman calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Meeting Calendar
2. Public Events Calendar
3. Budget Planning Calendar
4. Legislative Session Calendar
5. Community Engagement Calendar

Invoice Templates

Several types of Mayor, Alderman invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Utility Invoice
2. Payroll Invoice
3. Vendor Invoice
4. Property Tax Invoice
5. Grant Funding Invoice

Survey Templates

For a Mayor, Alderman to get insights related to the work they do, they need to send out Mayor, Alderman surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Citizen Satisfaction Survey
2. Public Safety Survey
3. Infrastructure Development Survey
4. Economic Growth Survey
5. Environmental Sustainability Survey

Meeting Agendas

Having premade Mayor, Alderman meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. City Council Meeting
2. Budget Committee Meeting
3. Planning and Zoning Meeting
4. Public Works Committee Meeting
5. Community Engagement Meeting

Budget Templates

To manage finances well, a Mayor, Alderman would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Operating Budget Template
2. Capital Budget Template
3. Personnel Budget Template
4. Revenue Budget Template
5. Expense Budget Template

Dashboards

Dashboards are a useful way for a Mayor, Alderman to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Financial Performance Dashboard
2. Citizen Satisfaction Dashboard
3. Infrastructure Development Dashboard
4. Public Safety Dashboard
5. Economic Growth Dashboard

Proposal Templates

For bidding or requesting work, a Mayor, Alderman needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Budget Proposal
2. Infrastructure Development Proposal
3. Public Safety Enhancement Proposal
4. Economic Development Proposal
5. Community Engagement and Outreach Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Mayor, Alderman templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.