Media Relations Manager Templates

There is a huge number of templates that someone in the Media Relations Manager role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Media Relations Manager. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Press Release Template
2. Media Advisory Template
3. Media Contact List Template
4. Crisis Communication Plan Template
5. Monthly Media Coverage Report Template
6. Social Media Content Calendar Template
7. Event Planning Template
8. Media Monitoring Report Template
9. Stakeholder Communication Template
10. Media Pitch Template

Reports

Reports are often prepared by a Media Relations Manager to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Media Coverage Report
2. Press Release Performance Report
3. Social Media Engagement Report
4. Website Traffic Report
5. Crisis Communication Report
6. Competitor Analysis Report
7. Influencer Outreach Report
8. Media Monitoring Report
9. Event Coverage Report
10. Monthly PR Campaign Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Media Relations Manager does and how they do it.

1. Press Release Template
2. Media Pitch Template
3. Crisis Communication Template
4. Social Media Content Template
5. Media Monitoring Template
6. Event Planning Template
7. Interview Preparation Template
8. Media Training Template
9. Media Contact Database Template
10. Monthly Report Template

Presentations

Media Relations Manager presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Media Coverage Report
2. Quarterly PR Strategy Update
3. Annual Media Relations Performance Review
4. Crisis Communication Plan Presentation
5. New Product Launch Presentation

Legal Docs

There are several key times when a Media Relations Manager needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Media Release Template
2. Press Conference Template
3. Crisis Communication Plan Template
4. Media Monitoring Report Template
5. Social Media Policy Template

Health & Safety Templates

Health & Safety templates for a Media Relations Manager ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Meeting Minutes Template
4. Emergency Evacuation Plan Template
5. Personal Protective Equipment (PPE) Checklist Template

Calendars

Setting up Media Relations Manager calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Editorial Calendar
2. Media Outreach Calendar
3. Event Calendar
4. Social Media Calendar
5. Press Release Calendar

Invoice Templates

Several types of Media Relations Manager invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Client Services Invoice
2. Media Monitoring Invoice
3. Press Release Distribution Invoice
4. Event Management Invoice
5. Social Media Management Invoice

Survey Templates

For a Media Relations Manager to get insights related to the work they do, they need to send out Media Relations Manager surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Media Coverage Survey
2. Press Release Effectiveness Survey
3. Journalist Satisfaction Survey
4. Social Media Engagement Survey
5. Crisis Communication Survey

Meeting Agendas

Having premade Media Relations Manager meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Media Relations Strategy Meeting
2. Press Release Planning Meeting
3. Crisis Communication Meeting
4. Media Monitoring and Analysis Meeting
5. Stakeholder Engagement Meeting

Budget Templates

To manage finances well, a Media Relations Manager would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Advertising and Marketing Budget Template
3. Travel and Entertainment Budget Template
4. Employee Salaries and Benefits Budget Template
5. Public Relations Campaign Budget Template

Dashboards

Dashboards are a useful way for a Media Relations Manager to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Media Coverage Dashboard
2. Social Media Engagement Dashboard
3. Website Traffic Dashboard
4. Press Release Performance Dashboard
5. Crisis Management Dashboard

Proposal Templates

For bidding or requesting work, a Media Relations Manager needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Press Release Proposal
2. Media Pitch Proposal
3. Crisis Communication Proposal
4. Event Promotion Proposal
5. Social Media Campaign Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Media Relations Manager templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.

Media Relations Manager Templates