Merchant Seaman Templates

Merchant Seaman Templates

There is a huge number of templates that someone in the Merchant Seaman role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Merchant Seaman. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Crew List
2. Voyage Plan
3. Daily Log
4. Safety Inspection Report
5. Cargo Manifest
6. Maintenance Schedule
7. Fuel Consumption Report
8. Port Clearance Document
9. Incident Report
10. Monthly Financial Statement

Reports

Reports are often prepared by a Merchant Seaman to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Crew Payroll Report
2. Vessel Maintenance Report
3. Fuel Consumption Report
4. Cargo Loading Report
5. Safety Inspection Report
6. Port Call Report
7. Voyage Expenses Report
8. Crew Training Report
9. Weather Conditions Report
10. Vessel Performance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Merchant Seaman does and how they do it.

1. Safety Inspection SOP
2. Emergency Response SOP
3. Navigation SOP
4. Cargo Handling SOP
5. Engine Room Maintenance SOP
6. Watchkeeping SOP
7. Firefighting SOP
8. Lifeboat Drill SOP
9. Pollution Prevention SOP
10. Security Procedures SOP

Presentations

Merchant Seaman presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Safety Briefing Template
2. Vessel Maintenance Report Template
3. Crew Training and Certification Template
4. Port Operations and Cargo Handling Template
5. Emergency Response and Crisis Management Template

Legal Docs

There are several key times when a Merchant Seaman needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Contract Template
2. Bill of Lading Template
3. Crew List Template
4. Accident Report Template
5. Vessel Inspection Checklist Template

Health & Safety Templates

Health & Safety templates for a Merchant Seaman ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Monthly Safety Inspection Checklist
2. Accident/Incident Report Form
3. Emergency Response Plan Template
4. Personal Protective Equipment (PPE) Assessment Form
5. Hazard Communication Program Template

Calendars

Setting up Merchant Seaman calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Work Schedule Calendar
2. Port Call Calendar
3. Training and Certification Calendar
4. Maintenance and Repair Calendar
5. Leave and Vacation Calendar

Invoice Templates

Several types of Merchant Seaman invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Salary Invoice
2. Overtime Payment Invoice
3. Travel Allowance Invoice
4. Food and Accommodation Invoice
5. Bonus and Incentive Invoice

Survey Templates

For a Merchant Seaman to get insights related to the work they do, they need to send out Merchant Seaman surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Crew Satisfaction Survey
2. Safety and Security Assessment Survey
3. Training and Development Feedback Survey
4. Vessel Maintenance and Equipment Survey
5. Port and Harbor Facilities Evaluation Survey

Meeting Agendas

Having premade Merchant Seaman meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Safety Meeting
2. Crew Briefing Meeting
3. Port Operations Meeting
4. Maintenance and Repair Meeting
5. Navigation and Voyage Planning Meeting

Budget Templates

To manage finances well, a Merchant Seaman would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Savings and Investment Plan
3. Debt Repayment Schedule
4. Emergency Fund Tracker
5. Travel and Entertainment Budget

Dashboards

Dashboards are a useful way for a Merchant Seaman to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Vessel Performance Dashboard
2. Crew Management Dashboard
3. Safety and Compliance Dashboard
4. Fuel Consumption Dashboard
5. Voyage Planning Dashboard

Proposal Templates

For bidding or requesting work, a Merchant Seaman needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Vessel Maintenance and Repair Proposal
2. Safety Training and Certification Proposal
3. Cargo Handling and Logistics Proposal
4. Crew Recruitment and Training Proposal
5. Environmental Compliance and Sustainability Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Merchant Seaman templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.