Motor Coach Driver Templates

Motor Coach Driver Templates

There is a huge number of templates that someone in the Motor Coach Driver role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Motor Coach Driver. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Trip Itinerary
2. Daily Vehicle Inspection Report
3. Passenger Manifest
4. Incident Report
5. Fuel Consumption Log
6. Maintenance Checklist
7. Expense Report
8. Time Sheet
9. Route Map
10. Vehicle Cleaning Checklist

Reports

Reports are often prepared by a Motor Coach Driver to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Revenue Report
2. Passenger Count Report
3. Fuel Consumption Report
4. Maintenance and Repair Report
5. Route Efficiency Report
6. Driver Performance Report
7. Customer Satisfaction Report
8. Accident and Incident Report
9. Vehicle Inspection Report
10. Employee Attendance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Motor Coach Driver does and how they do it.

1. Pre-Trip Inspection SOP
2. Passenger Boarding SOP
3. Route Navigation SOP
4. Vehicle Maintenance SOP
5. Emergency Procedures SOP
6. Fueling and Refueling SOP
7. Passenger Safety SOP
8. Customer Service SOP
9. Vehicle Cleaning and Sanitization SOP
10. End-of-Day Procedures SOP

Presentations

Motor Coach Driver presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Safety Training Presentation Template
2. Route Planning Presentation Template
3. Customer Service Presentation Template
4. Vehicle Maintenance Presentation Template
5. Tour Guide Presentation Template

Legal Docs

There are several key times when a Motor Coach Driver needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Driver Agreement Template
2. Vehicle Inspection Checklist Template
3. Incident Report Template
4. Passenger Waiver Template
5. Trip Itinerary Template

Health & Safety Templates

Health & Safety templates for a Motor Coach Driver ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Vehicle Inspection Checklist Template
3. Driver Safety Training Attendance Template
4. First Aid Kit Inventory Template
5. Safety Meeting Minutes Template

Calendars

Setting up Motor Coach Driver calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Schedule Calendar
2. Route and Itinerary Calendar
3. Maintenance and Inspection Calendar
4. Vacation and Time-off Calendar
5. Special Events and Holidays Calendar

Invoice Templates

Several types of Motor Coach Driver invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Trip Invoice
2. Charter Service Invoice
3. Shuttle Service Invoice
4. Airport Transfer Invoice
5. Special Event Transportation Invoice

Survey Templates

For a Motor Coach Driver to get insights related to the work they do, they need to send out Motor Coach Driver surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Route Feedback Survey
3. Safety and Compliance Survey
4. Driver Performance Evaluation Survey
5. Vehicle Maintenance and Cleanliness Survey

Meeting Agendas

Having premade Motor Coach Driver meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Safety Meeting
2. Route Planning Meeting
3. Maintenance and Inspection Meeting
4. Customer Service and Feedback Meeting
5. Team Building and Training Meeting

Budget Templates

To manage finances well, a Motor Coach Driver would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Fuel and Maintenance Budget
3. Vehicle Insurance and Licensing Budget
4. Personal Expenses Budget
5. Emergency Fund and Savings Budget

Dashboards

Dashboards are a useful way for a Motor Coach Driver to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Revenue Dashboard
2. Fuel Efficiency Dashboard
3. Maintenance Dashboard
4. Customer Satisfaction Dashboard
5. Route Performance Dashboard

Proposal Templates

For bidding or requesting work, a Motor Coach Driver needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Charter Service Proposal
2. Corporate Shuttle Service Proposal
3. School Field Trip Proposal
4. Airport Transfer Service Proposal
5. Sightseeing Tour Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Motor Coach Driver templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.