Museum Registrar Templates

Museum Registrar Templates

There is a huge number of templates that someone in the Museum Registrar role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Museum Registrar. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Loan Agreement Template
2. Acquisition Record Template
3. Exhibition Checklist Template
4. Condition Report Template
5. Insurance Claim Template
6. Inventory Spreadsheet Template
7. Artwork Valuation Template
8. Conservation Report Template
9. Deaccession Form Template
10. Exhibition Loan Agreement Template

Reports

Reports are often prepared by a Museum Registrar to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Acquisition Report
2. Loan Report
3. Inventory Report
4. Condition Report
5. Exhibition Report
6. Conservation Report
7. Deaccession Report
8. Insurance Report
9. Appraisal Report
10. Visitor Attendance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Museum Registrar does and how they do it.

1. Loan Agreement Template
2. Acquisition Documentation Template
3. Exhibition Checklist Template
4. Artwork Inventory Template
5. Conservation Report Template
6. Insurance Claim Template
7. Artwork Condition Report Template
8. Deaccession Documentation Template
9. Shipping and Handling Template
10. Artwork Valuation Template

Presentations

Museum Registrar presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Acquisition Report
2. Loan Agreement Presentation
3. Exhibition Inventory Update
4. Conservation Assessment Summary
5. Artwork Valuation Presentation

Legal Docs

There are several key times when a Museum Registrar needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Loan Agreement Template
2. Artwork Acquisition Agreement Template
3. Exhibition Contract Template
4. Insurance Policy Template
5. Artwork Donation Agreement Template

Health & Safety Templates

Health & Safety templates for a Museum Registrar ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Emergency Evacuation Plan Template
3. Hazard Assessment Template
4. Safety Meeting Minutes Template
5. Personal Protective Equipment (PPE) Checklist Template

Calendars

Setting up Museum Registrar calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Exhibition Calendar
2. Loan Calendar
3. Conservation Calendar
4. Acquisition Calendar
5. Events Calendar

Invoice Templates

Several types of Museum Registrar invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Sales Invoice: This invoice is used to bill customers for the sale of artwork or other museum merchandise.
2. Loan Invoice: This invoice is used to document the loan of artwork from the museum’s collection to other institutions or individuals.
3. Restoration Invoice: This invoice is used to bill for restoration or conservation services provided to artworks in the museum’s collection.
4. Rental Invoice: This invoice is used to bill for the rental of museum spaces or facilities for events or exhibitions.
5. Membership Invoice: This invoice is used to bill individuals or organizations for museum membership fees, providing access to exclusive benefits and events

Survey Templates

For a Museum Registrar to get insights related to the work they do, they need to send out Museum Registrar surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Visitor Satisfaction Survey
2. Exhibition Feedback Survey
3. Membership Renewal Survey
4. Educational Program Evaluation Survey
5. Artwork Acquisition Survey

Meeting Agendas

Having premade Museum Registrar meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Collections Committee Meeting
2. Exhibition Planning Meeting
3. Acquisitions Review Meeting
4. Loan Approval Meeting
5. Conservation and Preservation Meeting

Budget Templates

To manage finances well, a Museum Registrar would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Operating Budget Template
2. Exhibition Budget Template
3. Conservation and Restoration Budget Template
4. Acquisitions and Loans Budget Template
5. Education and Outreach Budget Template

Dashboards

Dashboards are a useful way for a Museum Registrar to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Collections Overview Dashboard
2. Loaned Artworks Dashboard
3. Exhibition Schedule Dashboard
4. Conservation Status Dashboard
5. Acquisition and Deaccession Dashboard

Proposal Templates

For bidding or requesting work, a Museum Registrar needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Loan Request Proposal
2. Exhibition Proposal
3. Acquisition Proposal
4. Conservation Proposal
5. Research Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Museum Registrar templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.