Night Porter Templates

Night Porter Templates

There is a huge number of templates that someone in the Night Porter role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Night Porter. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Daily Cleaning Checklist
2. Maintenance Request Form
3. Incident Report Form
4. Inventory Spreadsheet
5. Staff Schedule Template
6. Guest Complaint Log
7. Lost and Found Log
8. Purchase Order Form
9. Monthly Budget Spreadsheet
10. Night Audit Report

Reports

Reports are often prepared by a Night Porter to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Occupancy Report
2. Revenue Report
3. Housekeeping Report
4. Maintenance Report
5. Security Report
6. Food and Beverage Report
7. Front Desk Report
8. Guest Complaint Report
9. Staff Attendance Report
10. Inventory Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Night Porter does and how they do it.

1. Cleaning and Sanitization SOP
2. Front Desk Operations SOP
3. Security and Safety SOP
4. Room Inspection SOP
5. Laundry and Linen Management SOP
6. Maintenance and Repairs SOP
7. Guest Services SOP
8. Inventory Management SOP
9. Night Audit and Financial Procedures SOP
10. Emergency Response SOP

Presentations

Night Porter presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Revenue Report
2. Staff Performance Review
3. Guest Satisfaction Survey Results
4. Maintenance and Repair Log
5. Inventory Management Update

Legal Docs

There are several key times when a Night Porter needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Incident Report Template
3. Guest Complaint Form Template
4. Maintenance Request Form Template
5. Lost and Found Log Template

Health & Safety Templates

Health & Safety templates for a Night Porter ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Fire Safety Checklist Template
4. First Aid Log Template
5. Health and Safety Training Record Template

Calendars

Setting up Night Porter calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Cleaning Schedule
2. Staff Shift Roster
3. Events and Functions Calendar
4. Maintenance and Repairs Calendar
5. Inventory and Stock Control Calendar

Invoice Templates

Several types of Night Porter invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Room Rental Invoice
2. Food and Beverage Invoice
3. Laundry Services Invoice
4. Event Space Rental Invoice
5. Miscellaneous Charges Invoice

Survey Templates

For a Night Porter to get insights related to the work they do, they need to send out Night Porter surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Guest Satisfaction Survey
2. Housekeeping Feedback Survey
3. Food and Beverage Survey
4. Front Desk Service Survey
5. Facility Maintenance Survey

Meeting Agendas

Having premade Night Porter meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Staff Meeting
2. Operations Meeting
3. Safety Meeting
4. Inventory Meeting
5. Customer Service Meeting

Budget Templates

To manage finances well, a Night Porter would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Revenue Budget Template
2. Payroll Budget Template
3. Operating Expenses Budget Template
4. Inventory Budget Template
5. Capital Expenditure Budget Template

Dashboards

Dashboards are a useful way for a Night Porter to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Occupancy Dashboard
2. Revenue Dashboard
3. Housekeeping Dashboard
4. Maintenance Dashboard
5. Guest Satisfaction Dashboard

Proposal Templates

For bidding or requesting work, a Night Porter needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Cleaning Proposal
2. Security Enhancement Proposal
3. Energy Efficiency Proposal
4. Staff Training Proposal
5. Guest Experience Improvement Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Night Porter templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.