Out Of School Hours Care Worker Templates

Looking for Out Of School Hours Care Worker Templates to download? See the main templates that a Out Of School Hours Care Worker would use in their day-to-day work.

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Out Of School Hours Care Worker Templates

There is a huge number of templates that someone in the Out Of School Hours Care Worker role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Out Of School Hours Care Worker. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Attendance Register
2. Daily Activity Plan
3. Incident Report
4. Weekly Menu
5. Staff Roster
6. Child Information Form
7. Parent Feedback Form
8. Medication Administration Record
9. Staff Meeting Minutes
10. Monthly Newsletter


Reports are often prepared by a Out Of School Hours Care Worker to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Attendance Report
2. Incident Report
3. Program Evaluation Report
4. Financial Report
5. Staff Performance Report
6. Parent Feedback Report
7. Health and Safety Report
8. Child Progress Report
9. Resource Inventory Report
10. Activity Planning Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Out Of School Hours Care Worker does and how they do it.

1. Attendance and Sign-In Procedure
2. Daily Activity Planning Template
3. Child Safety and Supervision Guidelines
4. Emergency Evacuation Plan
5. Behavior Management Policy
6. Medication Administration Protocol
7. Parent Communication Template
8. Staff Training and Development Plan
9. Cleaning and Sanitization Checklist
10. Incident Reporting and Documentation Procedure


Out Of School Hours Care Worker presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Activity Report
2. Staff Training Presentation
3. Parent Information Session
4. Behavior Management Workshop
5. Program Evaluation Review

Legal Docs

There are several key times when a Out Of School Hours Care Worker needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Attendance Register Template
2. Incident Report Template
3. Medication Administration Record Template
4. Child Information Form Template
5. Parent Consent Form Template

Health & Safety Templates

Health & Safety templates for a Out Of School Hours Care Worker ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. First Aid Kit Checklist Template
4. Fire Drill Evacuation Plan Template
5. Staff Training Record Template


Setting up Out Of School Hours Care Worker calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Activity Calendar
2. Staff Roster Calendar
3. Parent Communication Calendar
4. Professional Development Calendar
5. Special Events Calendar

Invoice Templates

Several types of Out Of School Hours Care Worker invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Attendance Invoice
2. Activity Fee Invoice
3. Late Pickup Fee Invoice
4. Vacation Care Invoice
5. Extra Services Invoice

Survey Templates

For a Out Of School Hours Care Worker to get insights related to the work they do, they need to send out Out Of School Hours Care Worker surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Parent Satisfaction Survey
2. Child Behavior Survey
3. Staff Performance Survey
4. Program Evaluation Survey
5. Safety and Well-being Survey

Meeting Agendas

Having premade Out Of School Hours Care Worker meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Staff Meeting Template
2. Program Planning Meeting Template
3. Parent-Teacher Meeting Template
4. Professional Development Meeting Template
5. Team Building Meeting Template

Budget Templates

To manage finances well, a Out Of School Hours Care Worker would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Staff Salary Budget Template
2. Program Supplies Budget Template
3. Snack and Meal Expenses Budget Template
4. Facility Maintenance and Repairs Budget Template
5. Professional Development and Training Budget Template


Dashboards are a useful way for a Out Of School Hours Care Worker to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Attendance Dashboard
2. Behavior Management Dashboard
3. Program Planning Dashboard
4. Staff Performance Dashboard
5. Parent Communication Dashboard

Proposal Templates

For bidding or requesting work, a Out Of School Hours Care Worker needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Activity Proposal
2. Staff Training Proposal
3. Parent Engagement Proposal
4. Budget Allocation Proposal
5. Program Evaluation Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Out Of School Hours Care Worker templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.

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