Performing Arts Technicians Templates

Performing Arts Technicians Templates

There is a huge number of templates that someone in the Performing Arts Technicians role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Performing Arts Technicians. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Event Schedule
2. Lighting Plot
3. Sound Cue Sheet
4. Stage Layout
5. Equipment Inventory
6. Production Budget
7. Rehearsal Schedule
8. Costume List
9. Set Design
10. Performance Evaluation

Reports

Reports are often prepared by a Performing Arts Technicians to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Attendance Report
2. Revenue Report
3. Expense Report
4. Production Schedule Report
5. Equipment Maintenance Report
6. Ticket Sales Report
7. Artist Performance Report
8. Venue Utilization Report
9. Marketing Campaign Report
10. Safety Incident Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Performing Arts Technicians does and how they do it.

1. Lighting Setup SOP
2. Sound System Setup SOP
3. Stage Design SOP
4. Costume and Makeup SOP
5. Props and Set Decoration SOP
6. Stage Management SOP
7. Audiovisual Equipment Maintenance SOP
8. Rehearsal and Performance Schedule SOP
9. Safety and Emergency Procedures SOP
10. Post-show Cleanup SOP

Presentations

Performing Arts Technicians presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Performance Report
2. Technical Equipment Inventory
3. Lighting Design Proposal
4. Sound System Setup Plan
5. Stage Layout and Rigging Diagram

Legal Docs

There are several key times when a Performing Arts Technicians needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Performance Agreement Template
2. Non-Disclosure Agreement Template
3. Equipment Rental Agreement Template
4. Talent Release Form Template
5. Liability Waiver Template

Health & Safety Templates

Health & Safety templates for a Performing Arts Technicians ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Evacuation Plan Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Performing Arts Technicians calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Rehearsal Schedule Calendar
2. Performance Calendar
3. Equipment Maintenance Calendar
4. Staff Availability Calendar
5. Production Meeting Calendar

Invoice Templates

Several types of Performing Arts Technicians invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Equipment Rental Invoice
2. Lighting Design Services Invoice
3. Sound Engineering Services Invoice
4. Stage Setup and Dismantling Invoice
5. Technical Support and Troubleshooting Invoice

Survey Templates

For a Performing Arts Technicians to get insights related to the work they do, they need to send out Performing Arts Technicians surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Audience Satisfaction Survey
2. Technical Equipment Feedback Survey
3. Performer Evaluation Survey
4. Venue Experience Survey
5. Event Production Survey

Meeting Agendas

Having premade Performing Arts Technicians meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Production Meeting
2. Technical Rehearsal Meeting
3. Post-Show Evaluation Meeting
4. Equipment Maintenance Meeting
5. Staff Training Meeting

Budget Templates

To manage finances well, a Performing Arts Technicians would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Production Budget Template
3. Equipment and Supplies Budget
4. Travel and Accommodation Budget
5. Marketing and Promotion Budget

Dashboards

Dashboards are a useful way for a Performing Arts Technicians to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Financial Performance Dashboard
2. Event Attendance Dashboard
3. Equipment Maintenance Dashboard
4. Artist Schedule Dashboard
5. Production Budget Dashboard

Proposal Templates

For bidding or requesting work, a Performing Arts Technicians needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Lighting Design Proposal
2. Sound System Upgrade Proposal
3. Stage Set Construction Proposal
4. Audiovisual Equipment Rental Proposal
5. Special Effects Coordination Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Performing Arts Technicians templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.