Photo Journalist Templates

Photo Journalist Templates

There is a huge number of templates that someone in the Photo Journalist role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Photo Journalist. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Photo Assignment Tracker
2. Photo Editing Checklist
3. Photo Caption Template
4. Photo Release Form
5. Invoice Template
6. Expense Report Spreadsheet
7. Equipment Maintenance Log
8. Social Media Content Calendar
9. Pitch Template for Story Ideas
10. Monthly Analytics Report

Reports

Reports are often prepared by a Photo Journalist to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Photo Assignment Report
2. Photo Editing and Selection Report
3. Photo Sales and Revenue Report
4. Social Media Engagement Report
5. Website Traffic and Analytics Report
6. Photo Equipment Inventory Report
7. Photo Licensing and Copyright Report
8. Photo Expenses and Budget Report
9. Photo Story Coverage Report
10. Photo Competition and Awards Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Photo Journalist does and how they do it.

1. Photo Equipment Maintenance SOP
2. Photo Editing and Retouching SOP
3. Photo Assignment Planning SOP
4. Photo Shoot Preparation SOP
5. Photo Composition and Framing SOP
6. Photo Lighting Techniques SOP
7. Photo Editing Software SOP
8. Photo File Management SOP
9. Photo Copyright and Usage SOP
10. Photo Publication and Distribution SOP

Presentations

Photo Journalist presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Photo Highlights
2. Behind the Lens: Photo Stories
3. Photojournalism Trends and Analysis
4. Capturing the Moment: Best Shots of the Month
5. Visual Storytelling: Photo Essays

Legal Docs

There are several key times when a Photo Journalist needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Model Release Form
2. Copyright Assignment Agreement
3. Freelance Photography Contract
4. Location Release Form
5. Photo Licensing Agreement

Health & Safety Templates

Health & Safety templates for a Photo Journalist ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Personal Protective Equipment (PPE) Assessment Template
5. Emergency Action Plan Template

Calendars

Setting up Photo Journalist calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Editorial Calendar
2. Assignment Calendar
3. Travel Calendar
4. Event Calendar
5. Publication Calendar

Invoice Templates

Several types of Photo Journalist invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Photography Services Invoice
2. Travel Expenses Invoice
3. Equipment Rental Invoice
4. Licensing and Usage Fees Invoice
5. Print and Publication Invoice

Survey Templates

For a Photo Journalist to get insights related to the work they do, they need to send out Photo Journalist surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Audience Engagement Survey
2. Content Preference Survey
3. Photo Quality Feedback Survey
4. Reader Satisfaction Survey
5. Social Media Impact Survey

Meeting Agendas

Having premade Photo Journalist meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Editorial Meeting
2. Photo Assignment Review Meeting
3. Team Collaboration Meeting
4. Budget and Resource Planning Meeting
5. Performance Evaluation Meeting

Budget Templates

To manage finances well, a Photo Journalist would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Equipment and Gear Budget
3. Travel and Accommodation Budget
4. Marketing and Promotion Budget
5. Miscellaneous Expenses Tracker

Dashboards

Dashboards are a useful way for a Photo Journalist to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Monthly Performance Dashboard
2. Social Media Engagement Dashboard
3. Website Traffic Dashboard
4. Content Production Dashboard
5. Revenue and Expenses Dashboard

Proposal Templates

For bidding or requesting work, a Photo Journalist needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. “Event Coverage Proposal”
2. “Feature Story Proposal”
3. “Travel Photography Proposal”
4. “Portrait Photography Proposal”
5. “Photo Essay Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Photo Journalist templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.