Photoengraver Templates

Photoengraver Templates

There is a huge number of templates that someone in the Photoengraver role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Photoengraver. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Production Report
2. Client Invoice
3. Project Proposal
4. Artwork Approval Form
5. Material Requisition Form
6. Equipment Maintenance Log
7. Work Order Template
8. Time Tracking Spreadsheet
9. Quality Control Checklist
10. Purchase Order Form

Reports

Reports are often prepared by a Photoengraver to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Monthly Production Report
2. Quality Control Report
3. Inventory Management Report
4. Sales and Revenue Report
5. Customer Satisfaction Report
6. Equipment Maintenance Report
7. Cost Analysis Report
8. Employee Performance Report
9. Market Research Report
10. Competitor Analysis Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Photoengraver does and how they do it.

1. Prepress Setup SOP
2. Artwork Preparation SOP
3. Plate Making SOP
4. Printing Press Setup SOP
5. Color Calibration SOP
6. Quality Control SOP
7. Maintenance and Cleaning SOP
8. Troubleshooting SOP
9. Order Processing SOP
10. Inventory Management SOP

Presentations

Photoengraver presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. “Creative Portfolio Showcase”
2. “Client Project Progress Report”
3. “Industry Trends and Analysis”
4. “New Product Launch Presentation”
5. “Design Team Collaboration Meeting

Legal Docs

There are several key times when a Photoengraver needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Non-Disclosure Agreement (NDA)
2. Copyright Assignment Agreement
3. Model Release Form
4. License Agreement
5. Service Agreement

Health & Safety Templates

Health & Safety templates for a Photoengraver ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Hazard Communication Program Template
2. Personal Protective Equipment (PPE) Assessment Template
3. Emergency Action Plan Template
4. Workplace Inspection Checklist Template
5. Incident Investigation Report Template

Calendars

Setting up Photoengraver calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Production Calendar
2. Project Calendar
3. Editorial Calendar
4. Marketing Calendar
5. Client Calendar

Invoice Templates

Several types of Photoengraver invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Design Services Invoice
2. Photography Services Invoice
3. Graphic Design Services Invoice
4. Image Editing Services Invoice
5. Print Production Services Invoice

Survey Templates

For a Photoengraver to get insights related to the work they do, they need to send out Photoengraver surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Product Feedback Survey
3. Market Research Survey
4. Employee Engagement Survey
5. Competitive Analysis Survey

Meeting Agendas

Having premade Photoengraver meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Production Meeting
2. Creative Team Brainstorming Session
3. Client Project Review Meeting
4. Equipment Maintenance and Upgrades Discussion
5. Quality Control and Process Improvement Meeting

Budget Templates

To manage finances well, a Photoengraver would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Project Budget Template
3. Equipment and Supplies Budget
4. Marketing and Advertising Budget
5. Professional Development and Training Budget

Dashboards

Dashboards are a useful way for a Photoengraver to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Sales Performance Dashboard
2. Production Efficiency Dashboard
3. Quality Control Dashboard
4. Customer Satisfaction Dashboard
5. Cost Analysis Dashboard

Proposal Templates

For bidding or requesting work, a Photoengraver needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Client Proposal
2. New Product Launch Proposal
3. Marketing Campaign Proposal
4. Website Redesign Proposal
5. Collaborative Project Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Photoengraver templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.