Photographer Templates

Photographer Templates

There is a huge number of templates that someone in the Photographer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Photographer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Invoice template
2. Expense tracker template
3. Client contract template
4. Photoshoot schedule template
5. Shot list template
6. Model release form template
7. Photography portfolio template
8. Social media content calendar template
9. Photography pricing guide template
10. Business plan template

Reports

Reports are often prepared by a Photographer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Sales Report
2. Expense Report
3. Profit and Loss Report
4. Client Satisfaction Report
5. Marketing Campaign Report
6. Inventory Report
7. Website Traffic Report
8. Social Media Engagement Report
9. Project Status Report
10. Equipment Maintenance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Photographer does and how they do it.

1. Pre-shoot checklist
2. Equipment maintenance SOP
3. Studio setup SOP
4. Lighting setup SOP
5. Model release form SOP
6. Post-processing workflow SOP
7. Client communication SOP
8. Social media content creation SOP
9. Website update SOP
10. Marketing campaign SOP

Presentations

Photographer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Portfolio Showcase
2. Client Project Review
3. Art Exhibition Proposal
4. Photography Workshop Presentation
5. Marketing Campaign Pitch

Legal Docs

There are several key times when a Photographer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Model Release Form
2. Copyright Assignment Agreement
3. Photography Services Contract
4. Location Release Form
5. Print Release Form

Health & Safety Templates

Health & Safety templates for a Photographer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Action Plan Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Photographer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Photoshoot Calendar
2. Client Meeting Calendar
3. Editing and Post-Production Calendar
4. Marketing and Promotion Calendar
5. Exhibition and Event Calendar

Invoice Templates

Several types of Photographer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Photography Services Invoice
2. Print Sales Invoice
3. Event Photography Invoice
4. Product Photography Invoice
5. Licensing Fee Invoice

Survey Templates

For a Photographer to get insights related to the work they do, they need to send out Photographer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Customer Satisfaction Survey
2. Event Feedback Survey
3. Photography Preferences Survey
4. Marketing Effectiveness Survey
5. Website User Experience Survey

Meeting Agendas

Having premade Photographer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Team Meeting
2. Client Consultation Meeting
3. Creative Planning Meeting
4. Marketing Strategy Meeting
5. Budget Review Meeting

Budget Templates

To manage finances well, a Photographer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Income and Expenses Budget Template
2. Equipment and Supplies Budget Template
3. Marketing and Advertising Budget Template
4. Travel and Transportation Budget Template
5. Miscellaneous Expenses Budget Template

Dashboards

Dashboards are a useful way for a Photographer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Sales Performance Dashboard
2. Social Media Engagement Dashboard
3. Website Traffic Dashboard
4. Client Satisfaction Dashboard
5. Expense Tracking Dashboard

Proposal Templates

For bidding or requesting work, a Photographer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Wedding Photography Package Proposal
2. Portrait Photography Session Proposal
3. Commercial Photography Campaign Proposal
4. Fine Art Photography Exhibition Proposal
5. Product Photography Collaboration Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Photographer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.