Playgroup Leader Templates

Looking for Playgroup Leader Templates to download? See the main templates that a Playgroup Leader would use in their day-to-day work.

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Playgroup Leader Templates

There is a huge number of templates that someone in the Playgroup Leader role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Playgroup Leader. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Attendance Sheet
2. Lesson Plan Template
3. Weekly Schedule
4. Parent Communication Log
5. Supply Inventory
6. Field Trip Permission Slip
7. Playgroup Newsletter
8. Behavior Report
9. Playgroup Evaluation Form
10. Budget Spreadsheet


Reports are often prepared by a Playgroup Leader to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Attendance Report
2. Enrollment Report
3. Financial Report
4. Activity Report
5. Parent Feedback Report
6. Staff Performance Report
7. Health and Safety Report
8. Curriculum Evaluation Report
9. Supplies Inventory Report
10. Communication Log Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Playgroup Leader does and how they do it.

1. Playgroup Schedule Template
2. Attendance Record Template
3. Lesson Plan Template
4. Activity Plan Template
5. Parent Communication Template
6. Safety Checklist Template
7. Snack Menu Template
8. Supply Inventory Template
9. Staff Meeting Agenda Template
10. Child Progress Report Template


Playgroup Leader presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Playgroup Schedule
2. Playgroup Curriculum Overview
3. Parent Engagement Strategies
4. Playgroup Activity Ideas
5. Playgroup Progress Report

Legal Docs

There are several key times when a Playgroup Leader needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Attendance Sheet Template
2. Incident Report Template
3. Permission Slip Template
4. Medical Consent Form Template
5. Emergency Contact List Template

Health & Safety Templates

Health & Safety templates for a Playgroup Leader ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Fire Safety Checklist Template
4. First Aid Log Template
5. Health and Safety Training Attendance Template


Setting up Playgroup Leader calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Playgroup Schedule
2. Staff Meeting Calendar
3. Parent-Teacher Conference Schedule
4. Field Trip Calendar
5. Curriculum Planning Calendar

Invoice Templates

Several types of Playgroup Leader invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Playgroup Fee Invoice
2. Playgroup Supplies Invoice
3. Playgroup Field Trip Invoice
4. Playgroup Snack Invoice
5. Playgroup Special Event Invoice

Survey Templates

For a Playgroup Leader to get insights related to the work they do, they need to send out Playgroup Leader surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Parent Satisfaction Survey
2. Child Development Assessment Survey
3. Program Improvement Survey
4. Staff Evaluation Survey
5. Community Engagement Survey

Meeting Agendas

Having premade Playgroup Leader meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Parent-Teacher Conference
3. Curriculum Planning Meeting
4. Playgroup Activity Planning Meeting
5. Professional Development Workshop

Budget Templates

To manage finances well, a Playgroup Leader would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Staff Payroll Budget Template
3. Activity Supplies Budget Template
4. Facility Maintenance Budget Template
5. Marketing and Promotion Budget Template


Dashboards are a useful way for a Playgroup Leader to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Attendance Dashboard
2. Activity Schedule Dashboard
3. Parent Communication Dashboard
4. Learning Progress Dashboard
5. Resource Inventory Dashboard

Proposal Templates

For bidding or requesting work, a Playgroup Leader needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Playgroup Schedule Proposal
2. Playgroup Curriculum Enhancement Proposal
3. Playgroup Resources and Materials Proposal
4. Playgroup Parent Engagement Proposal
5. Playgroup Budget Allocation Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Playgroup Leader templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.

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