Police Dispatcher Templates

Looking for Police Dispatcher Templates to download? See the main templates that a Police Dispatcher would use in their day-to-day work.

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Police Dispatcher Templates

There is a huge number of templates that someone in the Police Dispatcher role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Police Dispatcher. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Daily Shift Log
2. Incident Report
3. Call for Service Log
4. Dispatch Log
5. Officer Activity Report
6. Training Attendance Sheet
7. Equipment Inventory
8. Monthly Performance Metrics
9. Staff Schedule
10. Monthly Budget Report


Reports are often prepared by a Police Dispatcher to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Daily Incident Report
2. Call Volume Report
3. Response Time Report
4. Officer Activity Report
5. Traffic Accident Report
6. Crime Statistics Report
7. Shift Summary Report
8. Equipment Maintenance Report
9. Training Attendance Report
10. Dispatch Log Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Police Dispatcher does and how they do it.

1. Call Taking SOP
2. Dispatching SOP
3. Radio Communication SOP
4. Incident Reporting SOP
5. Emergency Response SOP
6. Records Management SOP
7. Officer Safety SOP
8. Alarm Response SOP
9. Traffic Control SOP
10. Shift Handover SOP


Police Dispatcher presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Incident Report
2. Training and Development Update
3. Staff Performance Evaluation
4. Emergency Response Plan Review
5. Community Outreach and Engagement Update

Legal Docs

There are several key times when a Police Dispatcher needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Incident Report Template
2. Arrest Report Template
3. Traffic Citation Template
4. Search Warrant Template
5. Dispatch Log Template

Health & Safety Templates

Health & Safety templates for a Police Dispatcher ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Inspection Checklist Template
3. Emergency Response Plan Template
4. Health and Safety Training Attendance Template
5. Equipment Maintenance Log Template


Setting up Police Dispatcher calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Shift Schedule Calendar
2. Training Calendar
3. Vacation and Time-off Calendar
4. Incident Log Calendar
5. Meeting and Briefing Calendar

Invoice Templates

Several types of Police Dispatcher invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Dispatch Services Invoice
2. Overtime and Shift Differential Invoice
3. Equipment Maintenance and Repair Invoice
4. Training and Certification Invoice
5. Administrative Support Services Invoice

Survey Templates

For a Police Dispatcher to get insights related to the work they do, they need to send out Police Dispatcher surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Monthly Employee Satisfaction Survey
2. Monthly Call Quality Assessment Survey
3. Monthly Training Needs Assessment Survey
4. Monthly Incident Reporting Survey
5. Monthly Community Feedback Survey

Meeting Agendas

Having premade Police Dispatcher meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Shift Change Briefing
3. Training and Development Session
4. Incident Review Meeting
5. Emergency Preparedness Meeting

Budget Templates

To manage finances well, a Police Dispatcher would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Operating Budget Template
2. Payroll Budget Template
3. Equipment and Supplies Budget Template
4. Training and Development Budget Template
5. Overtime and Shift Differential Budget Template


Dashboards are a useful way for a Police Dispatcher to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Call Volume Dashboard
2. Response Time Dashboard
3. Incident Type Dashboard
4. Officer Availability Dashboard
5. Dispatch Efficiency Dashboard

Proposal Templates

For bidding or requesting work, a Police Dispatcher needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Budget Proposal
2. Staffing and Shift Schedule Proposal
3. Equipment and Technology Upgrade Proposal
4. Training and Development Proposal
5. Community Outreach and Engagement Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Police Dispatcher templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.

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