Press Officer Templates

Looking for Press Officer Templates to download? See the main templates that a Press Officer would use in their day-to-day work.

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Press Officer Templates

There is a huge number of templates that someone in the Press Officer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Press Officer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Press Release Template
2. Media Advisory Template
3. Press Conference Invitation Template
4. Media Contact List Template
5. Monthly Press Coverage Report Template
6. Crisis Communication Plan Template
7. Social Media Content Calendar Template
8. Press Kit Template
9. Speech Template
10. Event Briefing Template

Reports

Reports are often prepared by a Press Officer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Media Coverage Report
2. Social Media Engagement Report
3. Website Traffic Report
4. Press Release Performance Report
5. Crisis Communication Report
6. Competitor Analysis Report
7. Email Marketing Campaign Report
8. Event Attendance Report
9. Stakeholder Perception Report
10. Monthly Newsletter Performance Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Press Officer does and how they do it.

1. Press Release Template
2. Media Advisory Template
3. Crisis Communication Plan Template
4. Social Media Content Calendar Template
5. Interview Preparation Template
6. Event Promotion Template
7. Media Monitoring Template
8. Press Conference Template
9. Newsletter Template
10. Stakeholder Communication Template

Presentations

Press Officer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Performance Report
2. Media Coverage Analysis
3. Crisis Communication Plan
4. Stakeholder Engagement Strategy
5. Social Media Campaign Evaluation

Legal Docs

There are several key times when a Press Officer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Press Release Template
2. Media Advisory Template
3. Crisis Communication Plan Template
4. Social Media Policy Template
5. Non-Disclosure Agreement Template

Health & Safety Templates

Health & Safety templates for a Press Officer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Meeting Minutes Template
4. Emergency Evacuation Plan Template
5. Health and Safety Inspection Checklist Template

Calendars

Setting up Press Officer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Editorial Calendar:
2. Media Outreach Calendar:
3. Social Media Calendar:
4. Event Calendar:
5. Content Creation Calendar

Invoice Templates

Several types of Press Officer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Press Release Distribution Invoice
2. Media Monitoring and Analysis Invoice
3. Event Management and Publicity Invoice
4. Social Media Management and Advertising Invoice
5. Press Conference Organization and Coordination Invoice

Survey Templates

For a Press Officer to get insights related to the work they do, they need to send out Press Officer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Employee Satisfaction Survey
2. Media Perception Survey
3. Public Opinion Survey
4. Event Feedback Survey
5. Stakeholder Engagement Survey

Meeting Agendas

Having premade Press Officer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Press Conference
2. Media Briefing
3. Crisis Management Meeting
4. Stakeholder Engagement Meeting
5. Content Planning Meeting

Budget Templates

To manage finances well, a Press Officer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Marketing and Advertising Budget Template
3. Travel and Event Budget Template
4. Media Relations Budget Template
5. Social Media and Digital Marketing Budget Template

Dashboards

Dashboards are a useful way for a Press Officer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Media Coverage Dashboard
2. Social Media Engagement Dashboard
3. Website Traffic Dashboard
4. Email Marketing Performance Dashboard
5. Crisis Communication Dashboard

Proposal Templates

For bidding or requesting work, a Press Officer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Press Release Proposal
2. Media Pitch Proposal
3. Crisis Communication Proposal
4. Social Media Campaign Proposal
5. Event Promotion Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Press Officer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.

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