Press Secretary Templates

Looking for Press Secretary Templates to download? See the main templates that a Press Secretary would use in their day-to-day work.

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Press Secretary Templates

There is a huge number of templates that someone in the Press Secretary role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Press Secretary. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Press Release Template
2. Media Advisory Template
3. Speech Template
4. Press Briefing Template
5. Media Contact List Template
6. Crisis Communication Plan Template
7. Monthly Communications Report Template
8. Social Media Content Calendar Template
9. Press Conference Template
10. Media Monitoring Report Template

Reports

Reports are often prepared by a Press Secretary to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Media Coverage Report
2. Press Release Performance Report
3. Social Media Engagement Report
4. Website Traffic Report
5. Crisis Communication Report
6. Key Message Penetration Report
7. Press Conference Attendance Report
8. Competitor Analysis Report
9. Public Opinion Survey Report
10. Monthly Communications Strategy Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Press Secretary does and how they do it.

1. Press Release Template
2. Media Advisory Template
3. Crisis Communication Plan Template
4. Social Media Content Calendar Template
5. Speech Writing Template
6. Media Monitoring Report Template
7. Press Conference Template
8. Interview Preparation Template
9. Newsletter Template
10. Event Planning Template

Presentations

Press Secretary presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Press Briefing Template
2. Crisis Communication Template
3. Media Relations Update Template
4. Executive Speech Template
5. Public Relations Campaign Template

Legal Docs

There are several key times when a Press Secretary needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Press Release Template
2. Media Advisory Template
3. Speech Template
4. Crisis Communication Plan Template
5. Press Statement Template

Health & Safety Templates

Health & Safety templates for a Press Secretary ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Meeting Minutes Template
3. Risk Assessment Template
4. Emergency Evacuation Plan Template
5. Personal Protective Equipment (PPE) Checklist Template

Calendars

Setting up Press Secretary calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Press Briefing Calendar
2. Media Engagement Calendar
3. Press Release Publication Calendar
4. Event Planning Calendar
5. Crisis Communication Calendar

Invoice Templates

Several types of Press Secretary invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Press Release Distribution Invoice
2. Media Monitoring and Analysis Invoice
3. Public Relations Campaign Invoice
4. Crisis Communication Services Invoice
5. Press Conference Organization Invoice

Survey Templates

For a Press Secretary to get insights related to the work they do, they need to send out Press Secretary surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Media Perception Survey
2. Public Opinion Survey
3. Press Conference Feedback Survey
4. Journalist Satisfaction Survey
5. Crisis Communication Evaluation Survey

Meeting Agendas

Having premade Press Secretary meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Press Briefing Template
2. Media Relations Meeting Template
3. Crisis Communication Meeting Template
4. Stakeholder Engagement Meeting Template
5. Content Planning Meeting Template

Budget Templates

To manage finances well, a Press Secretary would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Operating Budget Template
2. Employee Payroll Budget Template
3. Marketing and Advertising Budget Template
4. Travel and Events Budget Template
5. Office Supplies and Equipment Budget Template

Dashboards

Dashboards are a useful way for a Press Secretary to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Media Coverage Dashboard
2. Social Media Engagement Dashboard
3. Crisis Management Dashboard
4. Stakeholder Communication Dashboard
5. Public Opinion Tracking Dashboard

Proposal Templates

For bidding or requesting work, a Press Secretary needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Press Release Template – This template is used to announce news or events to the media and the public.
2. Media Advisory Template – This template is used to invite media to cover an event or press conference.
3. Op-Ed Template – This template is used to submit an opinion piece to a publication on behalf of the organization.
4. Crisis Communications Plan Template – This template is used to outline the steps to be taken in the event of a crisis or emergency situation.
5. Social Media Content Calendar Template – This template is used to plan and schedule social media posts for the organization’s accounts

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Press Secretary templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.