Looking for Production Assistant Templates to download? See the main templates that a Production Assistant would use in their day-to-day work.
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Production Assistant Templates
Contents
Production Assistant Templates
There is a huge number of templates that someone in the Production Assistant role uses in their daily work. In this article, we’ll outline the main templates they use.
Documents & Spreadsheets
These templates are some of the most commonly used templates by a Production Assistant. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.
1. Call Sheet
2. Shooting Schedule
3. Production Budget
4. Script Breakdown
5. Location Scouting Checklist
6. Release Forms
7. Crew Contact List
8. Props and Set Dressing Inventory
9. Post-Production Schedule
10. Production Wrap Report
Reports
Reports are often prepared by a Production Assistant to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.
1. Daily Production Report
2. Call Sheet
3. Shooting Schedule
4. Cast and Crew List
5. Location Scouting Report
6. Budget Report
7. Post-Production Schedule
8. Script Breakdown Report
9. Equipment Inventory Report
10. Production Wrap Report
SOPs
At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Production Assistant does and how they do it.
1. Pre-production checklist
2. Location scouting template
3. Production schedule template
4. Call sheet template
5. Equipment inventory template
6. Talent release form template
7. Production budget template
8. Post-production checklist
9. Film permit application template
10. Production wrap-up report template
Presentations
Production Assistant presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.
1. Monthly Production Report
2. Budget Analysis Presentation
3. Casting and Auditions Overview
4. Post-Production Progress Update
5. Marketing and Promotions Strategy
Legal Docs
There are several key times when a Production Assistant needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.
1. Talent Release Form
2. Location Agreement
3. Non-Disclosure Agreement
4. Crew Deal Memo
5. Music License Agreement
Health & Safety Templates
Health & Safety templates for a Production Assistant ensure that the correct forms are completed to protect from harm and record any incidents at work.
1. Daily Safety Checklist
2. Hazard Identification and Risk Assessment Form
3. Incident Report Form
4. Personal Protective Equipment (PPE) Assessment Form
5. Emergency Response Plan Template
Calendars
Setting up Production Assistant calendars ensures that they can visually see what’s coming up and plan events successfully.
1. Pre-production calendar
2. Shooting schedule calendar
3. Post-production calendar
4. Release and promotion calendar
5. Industry events and festivals calendar
Invoice Templates
Several types of Production Assistant invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.
1. Production Equipment Rental Invoice
2. Location Rental Invoice
3. Crew Payroll Invoice
4. Post-Production Services Invoice
5. Miscellaneous Expenses Invoice
Survey Templates
For a Production Assistant to get insights related to the work they do, they need to send out Production Assistant surveys. These templates can be set up as documents, fillable PDFs or survey software templates.
1. Audience Feedback Survey
2. Crew Satisfaction Survey
3. Location Evaluation Survey
4. Post-Production Feedback Survey
5. Film Release Survey
Meeting Agendas
Having premade Production Assistant meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.
1. Production Meeting
2. Pre-production Meeting
3. Post-production Meeting
4. Casting Meeting
5. Location Scouting Meeting
Budget Templates
To manage finances well, a Production Assistant would need to have budget templates they can used on a monthly, quarterly and yearly basis.
1. Monthly Production Budget Template
2. Cast and Crew Payroll Budget Template
3. Equipment and Rental Budget Template
4. Location and Travel Budget Template
5. Post-Production and Marketing Budget Template
Dashboards
Dashboards are a useful way for a Production Assistant to monitor business performance and they can be set up as static documents or dynamic online documents/views.
1. Production Schedule Dashboard
2. Budget Tracking Dashboard
3. Crew Management Dashboard
4. Equipment Inventory Dashboard
5. Post-Production Progress Dashboard
Proposal Templates
For bidding or requesting work, a Production Assistant needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.
1. Budget Proposal
2. Location Proposal
3. Casting Proposal
4. Production Schedule Proposal
5. Equipment Rental Proposal
Get Your Template Made
We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Production Assistant templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.
