Public Affairs Director Templates

Public Affairs Director Templates

There is a huge number of templates that someone in the Public Affairs Director role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Public Affairs Director. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Monthly Newsletter
2. Press Release
3. Media Advisory
4. Social Media Content Calendar
5. Crisis Communication Plan
6. Stakeholder Communication Plan
7. Event Planning Checklist
8. Public Speaking Presentation
9. Media Monitoring Report
10. Public Affairs Budget Spreadsheet

Reports

Reports are often prepared by a Public Affairs Director to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Media Coverage Report
2. Social Media Engagement Report
3. Stakeholder Perception Report
4. Crisis Communication Report
5. Public Opinion Survey Report
6. Government Relations Report
7. Community Outreach Report
8. Event Impact Report
9. Internal Communication Report
10. Competitor Analysis Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Public Affairs Director does and how they do it.

1. Media Relations SOP
2. Crisis Communication SOP
3. Social Media Management SOP
4. Event Planning SOP
5. Internal Communication SOP
6. Stakeholder Engagement SOP
7. Branding and Marketing SOP
8. Public Speaking and Presentation SOP
9. Content Creation and Distribution SOP
10. Government Relations SOP

Presentations

Public Affairs Director presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Stakeholder Update
2. Crisis Communication Plan
3. Media Relations Strategy
4. Public Awareness Campaign
5. Government Relations Briefing

Legal Docs

There are several key times when a Public Affairs Director needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Press Release Template
2. Media Advisory Template
3. Speech Template
4. Crisis Communication Plan Template
5. Public Statement Template

Health & Safety Templates

Health & Safety templates for a Public Affairs Director ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Safety Meeting Agenda Template
3. Risk Assessment Template
4. Emergency Response Plan Template
5. Workplace Inspection Checklist Template

Calendars

Setting up Public Affairs Director calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Editorial Calendar
2. Media Outreach Calendar
3. Social Media Content Calendar
4. Event Calendar
5. Internal Communications Calendar

Invoice Templates

Several types of Public Affairs Director invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Client Services Invoice
2. Media Monitoring and Analysis Invoice
3. Event Management Invoice
4. Public Relations Campaign Invoice
5. Government Relations Services Invoice

Survey Templates

For a Public Affairs Director to get insights related to the work they do, they need to send out Public Affairs Director surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Employee Satisfaction Survey
2. Customer Feedback Survey
3. Media Perception Survey
4. Stakeholder Engagement Survey
5. Public Opinion Poll

Meeting Agendas

Having premade Public Affairs Director meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Weekly Team Meeting
2. Monthly Stakeholder Meeting
3. Quarterly Board Meeting
4. Annual Shareholder Meeting
5. Crisis Management Meeting

Budget Templates

To manage finances well, a Public Affairs Director would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Operating Budget Template
2. Marketing and Advertising Budget Template
3. Employee Salaries and Benefits Budget Template
4. Travel and Entertainment Budget Template
5. Public Relations and Events Budget Template

Dashboards

Dashboards are a useful way for a Public Affairs Director to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Media Coverage Dashboard
2. Social Media Engagement Dashboard
3. Stakeholder Perception Dashboard
4. Crisis Management Dashboard
5. Public Relations Campaign Dashboard

Proposal Templates

For bidding or requesting work, a Public Affairs Director needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Media Relations Proposal
2. Crisis Communication Proposal
3. Stakeholder Engagement Proposal
4. Government Relations Proposal
5. Community Outreach Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Public Affairs Director templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.