Sacristan Templates

Sacristan Templates

There is a huge number of templates that someone in the Sacristan role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Sacristan. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Mass Schedule
2. Liturgical Calendar
3. Sacramental Register
4. Church Bulletin
5. Volunteer Schedule
6. Inventory List
7. Donation Tracker
8. Maintenance Log
9. Event Planning Checklist
10. Financial Report

Reports

Reports are often prepared by a Sacristan to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Attendance Report
2. Offering Report
3. Sacramental Records Report
4. Volunteer Hours Report
5. Maintenance and Repairs Report
6. Liturgical Supplies Inventory Report
7. Church Calendar Report
8. Baptism and Confirmation Report
9. Funeral and Memorial Service Report
10. Special Events Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Sacristan does and how they do it.

1. Opening and Closing Procedures
2. Liturgical Setup and Preparation
3. Mass and Worship Service Guidelines
4. Sacramental Preparation and Administration
5. Church Decoration and Floral Arrangement
6. Maintenance and Cleaning of Sacred Vessels
7. Inventory Management and Ordering Supplies
8. Funeral and Memorial Service Guidelines
9. Special Event Coordination and Planning
10. Safety and Emergency Procedures

Presentations

Sacristan presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Weekly Mass Schedule
2. Monthly Church Bulletin
3. Annual Parish Report
4. Special Event Announcement
5. Liturgical Calendar

Legal Docs

There are several key times when a Sacristan needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Baptismal Certificate Template
2. Marriage Certificate Template
3. Funeral Service Program Template
4. Church Membership Form Template
5. Volunteer Agreement Template

Health & Safety Templates

Health & Safety templates for a Sacristan ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Fire Safety Checklist Template
4. First Aid Kit Inspection Template
5. Personal Protective Equipment (PPE) Checklist Template

Calendars

Setting up Sacristan calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Liturgical Calendar
2. Event Calendar
3. Volunteer Schedule Calendar
4. Maintenance Calendar
5. Sacramental Preparation Calendar

Invoice Templates

Several types of Sacristan invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Donation Invoice
2. Event Rental Invoice
3. Church Supplies Invoice
4. Maintenance and Repairs Invoice
5. Special Services Invoice

Survey Templates

For a Sacristan to get insights related to the work they do, they need to send out Sacristan surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Weekly Worship Experience Survey
2. Volunteer Satisfaction Survey
3. Congregational Feedback Survey
4. Event Evaluation Survey
5. Sacramental Preparation Survey

Meeting Agendas

Having premade Sacristan meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Staff Meeting
2. Liturgical Planning Meeting
3. Volunteer Coordination Meeting
4. Budget and Finance Meeting
5. Worship Committee Meeting

Budget Templates

To manage finances well, a Sacristan would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Income and Expense Tracker
2. Church Donation Tracker
3. Sacristy Supplies Budget
4. Maintenance and Repairs Budget
5. Special Events and Celebrations Budget

Dashboards

Dashboards are a useful way for a Sacristan to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Attendance Dashboard
2. Financial Dashboard
3. Event Management Dashboard
4. Volunteer Management Dashboard
5. Inventory Management Dashboard

Proposal Templates

For bidding or requesting work, a Sacristan needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Liturgical Supplies Proposal
2. Church Maintenance and Repair Proposal
3. Volunteer Recruitment and Training Proposal
4. Worship Service Enhancement Proposal
5. Community Outreach and Engagement Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Sacristan templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.