Sea Ship Captain Templates

Looking for Sea Ship Captain Templates to download? See the main templates that a Sea Ship Captain would use in their day-to-day work.

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Sea Ship Captain Templates

There is a huge number of templates that someone in the Sea Ship Captain role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Sea Ship Captain. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Voyage Plan Template
2. Crew Roster Template
3. Daily Log Template
4. Safety Inspection Checklist Template
5. Maintenance Schedule Template
6. Fuel Consumption Report Template
7. Cargo Manifest Template
8. Incident Report Template
9. Navigation Chart Template
10. Budget Spreadsheet Template


Reports are often prepared by a Sea Ship Captain to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Daily Voyage Report
2. Fuel Consumption Report
3. Cargo Manifest Report
4. Crew List Report
5. Navigation Log Report
6. Safety Inspection Report
7. Maintenance Report
8. Port Call Report
9. Weather Report
10. Financial Report


At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Sea Ship Captain does and how they do it.

1. Pre-Departure Checklist
2. Navigation and Route Planning
3. Emergency Response Procedures
4. Crew Safety Training
5. Cargo Loading and Unloading
6. Engine Room Maintenance
7. Communication Protocols
8. Weather Monitoring and Reporting
9. Port Entry and Departure Procedures
10. Vessel Security Measures


Sea Ship Captain presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Performance Report
2. Crew Training and Development
3. Safety and Emergency Procedures
4. Vessel Maintenance and Repair
5. Route Planning and Navigation

Legal Docs

There are several key times when a Sea Ship Captain needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Crew Employment Agreement
2. Ship Charter Agreement
3. Bill of Lading
4. Ship Sale and Purchase Agreement
5. Ship Management Agreement

Health & Safety Templates

Health & Safety templates for a Sea Ship Captain ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Monthly Safety Inspection Checklist
2. Emergency Response Plan Template
3. Hazard Communication Program Template
4. Safety Training Attendance Record Template
5. Incident Report Form Template


Setting up Sea Ship Captain calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Voyage Schedule
2. Crew Rotation Calendar
3. Maintenance and Repair Calendar
4. Port Call Calendar
5. Safety Training Calendar

Invoice Templates

Several types of Sea Ship Captain invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Ship Charter Invoice
2. Fuel and Bunker Invoice
3. Port Charges Invoice
4. Crew Salary and Benefits Invoice
5. Maintenance and Repair Invoice

Survey Templates

For a Sea Ship Captain to get insights related to the work they do, they need to send out Sea Ship Captain surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Crew Satisfaction Survey
2. Safety and Emergency Preparedness Survey
3. Customer Feedback Survey
4. Vessel Maintenance and Repair Survey
5. Navigation and Route Efficiency Survey

Meeting Agendas

Having premade Sea Ship Captain meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Crew Briefing Meeting
2. Safety Training Meeting
3. Navigation Planning Meeting
4. Maintenance and Repair Meeting
5. Port Operations Meeting

Budget Templates

To manage finances well, a Sea Ship Captain would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Operating Expenses Template
2. Crew Payroll Template
3. Fuel and Maintenance Template
4. Port Fees and Charges Template
5. Vessel Supplies and Provisions Template


Dashboards are a useful way for a Sea Ship Captain to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Vessel Performance Dashboard
2. Crew Management Dashboard
3. Safety and Compliance Dashboard
4. Fuel Consumption Dashboard
5. Voyage Planning Dashboard

Proposal Templates

For bidding or requesting work, a Sea Ship Captain needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Crew Training Proposal
2. Vessel Maintenance and Repair Proposal
3. Safety and Emergency Preparedness Proposal
4. Fuel and Supplies Procurement Proposal
5. Route Optimization and Efficiency Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Sea Ship Captain templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.

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