Ship Builder Templates

Ship Builder Templates

There is a huge number of templates that someone in the Ship Builder role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Ship Builder. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Project Timeline
2. Material Inventory
3. Production Schedule
4. Cost Estimation
5. Quality Control Checklist
6. Work Order Form
7. Equipment Maintenance Log
8. Safety Inspection Report
9. Employee Timesheet
10. Sales Order Form

Reports

Reports are often prepared by a Ship Builder to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Production Efficiency Report
2. Quality Control Report
3. Inventory Management Report
4. Cost Analysis Report
5. Workforce Productivity Report
6. Equipment Maintenance Report
7. Sales and Revenue Report
8. Supplier Performance Report
9. Safety and Compliance Report
10. Project Progress Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Ship Builder does and how they do it.

1. Safety Procedures
2. Welding Process
3. Assembly Instructions
4. Quality Control Measures
5. Material Handling Guidelines
6. Equipment Maintenance
7. Painting and Coating Procedures
8. Electrical Installation Steps
9. Ship Testing Protocols
10. Documentation and Reporting Guidelines

Presentations

Ship Builder presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Production Report
2. Quality Assurance Presentation
3. Safety Training Presentation
4. New Ship Design Proposal
5. Project Progress Update

Legal Docs

There are several key times when a Ship Builder needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Employment Agreement Template
2. Non-Disclosure Agreement Template
3. Purchase Order Template
4. Bill of Sale Template
5. Shipbuilding Contract Template

Health & Safety Templates

Health & Safety templates for a Ship Builder ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Incident Report Template
2. Risk Assessment Template
3. Safety Inspection Checklist Template
4. Emergency Response Plan Template
5. Personal Protective Equipment (PPE) Assessment Template

Calendars

Setting up Ship Builder calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Production Schedule Calendar
2. Maintenance Calendar
3. Delivery Schedule Calendar
4. Employee Shift Calendar
5. Project Timeline Calendar

Invoice Templates

Several types of Ship Builder invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Sales Invoice: This invoice is used to bill customers for the sale of ships or ship parts.
2. Purchase Invoice: This invoice is used to record and track the expenses incurred for purchasing raw materials or equipment for shipbuilding.
3. Service Invoice: This invoice is used to bill customers for any additional services provided, such as ship repairs or maintenance.
4. Supplier Invoice: This invoice is received from suppliers for the goods or services provided to the shipbuilding company.
5. Employee Invoice: This invoice is used to record and track the expenses related to employee salaries, benefits, or reimbursements

Survey Templates

For a Ship Builder to get insights related to the work they do, they need to send out Ship Builder surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Employee Satisfaction Survey
2. Product Quality Feedback Survey
3. Customer Satisfaction Survey
4. Safety and Compliance Survey
5. Supplier Evaluation Survey

Meeting Agendas

Having premade Ship Builder meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Production Review Meeting
2. Safety and Compliance Meeting
3. Supply Chain and Procurement Meeting
4. Engineering and Design Review Meeting
5. Project Management and Planning Meeting

Budget Templates

To manage finances well, a Ship Builder would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Monthly Revenue Budget Template
3. Labor Cost Budget Template
4. Materials Cost Budget Template
5. Capital Expenditure Budget Template

Dashboards

Dashboards are a useful way for a Ship Builder to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Production Efficiency Dashboard
2. Quality Control Dashboard
3. Inventory Management Dashboard
4. Cost Analysis Dashboard
5. Workforce Performance Dashboard

Proposal Templates

For bidding or requesting work, a Ship Builder needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Ship Design Proposal
2. Ship Construction Proposal
3. Ship Repair and Maintenance Proposal
4. Ship Retrofitting Proposal
5. Ship Equipment Upgrade Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Ship Builder templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.