Ship Deck Officer Templates

Ship Deck Officer Templates

There is a huge number of templates that someone in the Ship Deck Officer role uses in their daily work. In this article, we’ll outline the main templates they use.

Documents & Spreadsheets

These templates are some of the most commonly used templates by a Ship Deck Officer. Documents are often built in tools like Word, Google Docs, Notion & others while spreadsheets are often built in Excel, Google Sheets, Airtable & others.

1. Daily Deck Log
2. Voyage Plan
3. Safety Inspection Checklist
4. Crew Roster
5. Cargo Manifest
6. Incident Report
7. Navigation Chart
8. Maintenance Schedule
9. Port Clearance Form
10. Fuel Consumption Report

Reports

Reports are often prepared by a Ship Deck Officer to track business performance for themselves or for their management team. They can be created in a variety of tools and can be static or dynamic templates.

1. Daily Vessel Log Report
2. Cargo Manifest Report
3. Crew Attendance Report
4. Safety Inspection Report
5. Navigation Chart Report
6. Fuel Consumption Report
7. Weather Observation Report
8. Port Clearance Report
9. Incident and Accident Report
10. Maintenance and Repair Report

SOPs

At the heart of businesses with solid systems and processes are SOPs (standard operating procedures). These should be living documents that outline what a Ship Deck Officer does and how they do it.

1. Safety Inspection SOP
2. Emergency Response SOP
3. Navigation SOP
4. Mooring and Unmooring SOP
5. Cargo Handling SOP
6. Watchkeeping SOP
7. Ship Maintenance SOP
8. Bridge Procedures SOP
9. Pollution Prevention SOP
10. Crew Training SOP

Presentations

Ship Deck Officer presentations can be delivered either to internal or external stakeholders. Often created in tools like PowerPoint, Google Slides, Canva, Adobe or others, they are important for visually communicating important business information.

1. Monthly Safety Briefing Template
2. Vessel Performance Report Template
3. Crew Training and Development Template
4. Incident and Accident Analysis Template
5. Navigation and Voyage Planning Template

Legal Docs

There are several key times when a Ship Deck Officer needs to create and complete legal documents. By using templates set up as documents, signable PDFs or esignature software templates, they can speed up this process.

1. Crew Employment Agreement
2. Ship Charter Party Agreement
3. Bill of Lading
4. Ship Sale and Purchase Agreement
5. Ship Management Agreement

Health & Safety Templates

Health & Safety templates for a Ship Deck Officer ensure that the correct forms are completed to protect from harm and record any incidents at work.

1. Monthly Safety Inspection Checklist
2. Accident/Incident Report Form
3. Emergency Response Plan Template
4. Safety Meeting Agenda Template
5. Risk Assessment Template

Calendars

Setting up Ship Deck Officer calendars ensures that they can visually see what’s coming up and plan events successfully.

1. Monthly Duty Roster
2. Ship Maintenance Schedule
3. Crew Training Calendar
4. Port Call Schedule
5. Safety Drill Calendar

Invoice Templates

Several types of Ship Deck Officer invoice templates can be used and these are generally set up as Word docs, PDFs or accounting software templates.

1. Monthly Salary Invoice
2. Overtime Payment Invoice
3. Allowance Reimbursement Invoice
4. Travel Expenses Invoice
5. Training and Certification Reimbursement Invoice

Survey Templates

For a Ship Deck Officer to get insights related to the work they do, they need to send out Ship Deck Officer surveys. These templates can be set up as documents, fillable PDFs or survey software templates.

1. Crew Satisfaction Survey
2. Safety and Emergency Preparedness Survey
3. Vessel Maintenance and Equipment Survey
4. Customer Feedback Survey
5. Environmental Compliance Survey

Meeting Agendas

Having premade Ship Deck Officer meeting agenda and meeting notes templates can save time and ensure you run efficient meetings. They are usually set up in tools like Word, Google Docs, Notion & others.

1. Monthly Safety Meeting
2. Crew Training Meeting
3. Navigation Planning Meeting
4. Port Operations Meeting
5. Emergency Response Drill Meeting

Budget Templates

To manage finances well, a Ship Deck Officer would need to have budget templates they can used on a monthly, quarterly and yearly basis.

1. Monthly Expense Budget Template
2. Income Tracking Budget Template
3. Savings and Investment Budget Template
4. Travel and Accommodation Budget Template
5. Emergency Fund Budget Template

Dashboards

Dashboards are a useful way for a Ship Deck Officer to monitor business performance and they can be set up as static documents or dynamic online documents/views.

1. Vessel Performance Dashboard
2. Safety and Compliance Dashboard
3. Crew Management Dashboard
4. Navigation and Route Planning Dashboard
5. Weather and Environmental Conditions Dashboard

Proposal Templates

For bidding or requesting work, a Ship Deck Officer needs a boilerplate proposal template that they can use over and over again. These templates can be set up as documents, fillable PDFs or proposal software templates.

1. Monthly Safety Training Proposal
2. Equipment Maintenance and Repair Proposal
3. Crew Training and Development Proposal
4. Vessel Navigation and Route Optimization Proposal
5. Environmental Sustainability Initiatives Proposal

Get Your Template Made

We’ve brought together some of the best template builders in the world to help people like you get your templates built. We’ve seen that using a solid set of templates in business will help you streamline your systems and processes. Whether you’d like your Ship Deck Officer templates built in Word, Google Docs, Excel, Google Sheets, PDF, Notion, Airtable, Canva, PowerPoint or other software, we’re here to help. Request your template and we’ll get your request in the hands of a 3D Animator Template designer.